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g The Subrecipient must request pflgg written approval from Department Key Personnel to waive or extend a due date in the Timeline (Attachment E). Waiving or missing deadlines serves as an indicator for assessing an agency's level of risk of noncompliance with the regulations, requirements, and the terms and conditions of the Agreement and may inCrease required monitoring activities. Forwaived or extended reimbursement due dates, all allowable costs should be submitted on the next schoduled reimbursement due date contained in the Timeline. This request must be submitted to the Department Key Personnel sufficientlv in advance of the due date to provide adequate time for Department review and consideration and may be granted or denied within the Department'g sole discretion. Allwork underthis Agreement must end on or before the Grant Agreement End Date, and the tinal rermbursement request must be submitted to the Depaftrnent Wlthln the tlme period notated in the Timeline (Attachment E) except as othennrise authorized by either (1) written amendment of this Agreement or (2) written notification from the Department to the Subrecipient to provide additional time for completion of the Subrecipient's project(s). lf funds aie not required, the Subrecipient shall notify the Department Key Personnel. All costs for equipment and supplies must be incurred and received before the Grant Agreement End Date. Failure to submit timely, accurate, and complete reports and reimbursement requests as required by this Agreement (including, but not limited to, those reports in tho Timeline [Attachment El) will prohibit the Subrecipient from being reimbursed until such reports and ieimbursement requests are submitted and the Department has had reasonable time to conduct its review. Final reimbursement requests will not be approved for payment until the Subrecipient is current with alt reporting requirements contained in this Agreement. A written amendment will be required if the Subrecipient expects cumulative transfers to approved, direct budget categories, as identified in the Budget (Attachment F), to exceed ten percent (10%) of the GrantAgreementAmount. Any changes to budget categorytotals not in compliance with this paragraph will not be reimbursed without approvalfrom the Department. Subrecipients shall only use federal award funds under this Agreement to supplement existing funds and will not use them to replace (supplant) non-federalfundsthat have been budgetbd for the same purpose. The Subrecipient may be required to demonstrate and document that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federalfunds. h t. J. k. m 3.REPORTING a c. b With each reimbursement request, the Subrecipient shall report how the expenditures, for which reimbursement is sought, relate to the Work Plan (Attachment D) activities in the format provided by the Depaitment. With the final reimbursement request, the Subrecipient shall submit a final report to Reimbursements@mil.wa.gov (in the format provided by the Department) describing all completed activities under this Agreement, status of training course completion by individual personnel, how the match was met and documented, and progress made with NQS implementation. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act (FFATAj and related OMB Guidance consistent with Public Law 109-282 as amended by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the Department an Audit Certification/FFATA Form. This fOrm is required to be completed once per calendar year, per Subrecipient, and not per agreement. The Department's Contracts Office will request the Subrecipient submit an updated form at the belinning of each calendar year in which the Subrecipient has an active agreement. DHS-FEMA-EMPG-FY25 Page 4 of 50 Kittitas County , E26-241