2026-06-29-minutes-ec-study-session

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BYLAWS OF THE 4�IH KITTITAS COUNTY FAIR BOARD 6.2 The President shall preside over all Fair Board meetings, ensure that the rules and directives of these bylaws are complied with and/or carried out, and act as the official spokesperson for the Fair Board to the County Commissioners. 6.3 The Vice -President shall perform all the duties of the President when the President is absent or disabled. 6.4 The Secretary shall take and keep accurate meeting notes and minutes and submit them to the Event Center Director for proper posting. The Secretary shall receive and report all correspondence sent to the Fair Board during regular meetings. 6.5 The Treasurer shall serve as Chairperson of the budget committee and keep the Fair Board informed of all budgetary changes and updates. The Treasurer shall also work with the Event Center Director to approve all expenditures for the annual County Fair. 6.6 If deemed necessary and approved by the Fair Board during annual elections, the Secretary and Treasurer positions may be held by the same Director. 6.7 The Executive Committee of the Fair Board shall be the elected officers, the immediate past -President, and one (1) Fair Board Director as designated by the current President. Should the immediate past - President also serve as an elected officer, an election shall be held to select an additional executive committee member. The Executive Committee shall serve in an advisory capacity only, making recommendations for Fair Board consideration. ARTICLE VII — SERVICE EXPECTATIONS AND ACCOUNTABILITY 7.1 Meeting Attendance: It shall be the duty of each Director to be present at all regular meetings of the Fair Board to ensure that their area of responsibility is represented. Directors must be physically present at the meeting to be counted in attendance. When a change to a regular meeting date/time is made or a special meeting is called, these changes or additions will not count as an absence if a Director is unable to attend. 7.1.1 Any Director who misses five (5) regularly scheduled Fair Board meetings in a calendar year, except in the case of illness or other valid reason as determined by the Executive Committee, shall be recommended for removal from the Fair Board to the County Commissioners through the Event Center Director. 7.2 Annual Fair Review: An annual review of Fair, operations, and programs shall be conducted by the Fair Board at the close of Fair during the first regular meeting in September. This review shall establish the goals for Fair programs for the following year and a report of such will be made to the County Commissioners prior to the end of October of the current year at the Event Center Study Session. 7.3 Expectations: Each Director is expected to carry out their Fair Board duties in a courteous and professional manner applicable County policies and procedures. Director responsibilities include attending the Fair, the Kick -Off Breakfast, the Fair Board Retreat, and participating in the Fair set-up and closing Some Director positions require attendance at other supporting Fair events such as: pre -shows;