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Rei mbu rsement Procedures <br />A. The Contractor shal,l. submit backup for services due once a month, which shatl be <br />emai[ed to Katie Odiaga, Kittitas County Publ,ic Heatth Department, at <br />katie. ocl i aga@co. l<ittitas.wa. us. <br />B. A1t backup must be submitted by the Last day of the month fottowing the catendar <br />month in which services were detivered. <br />C. The Contactor must provide adequate backup documentation to support each <br />reimbursement request. This incLudes a general. Ledger f rom the financial <br />accounting system detaiting transactions and expenditure dates for a[[owabte <br />activities within the period of performance. Payrol,t expenses must show hourly rate, <br />number of hours, totat pay, and project code. Benefits can be one line item but <br />shoutd incl,ude project code. Non-payrol,l, direct expenses must inctude a copy of <br />the receipt or payment invoice. Direct cl,ient expenses where there is no invoice or <br />receipt must incl,ude the check number or voucher number for etectronic payments <br />used to process the payment. Any costs paid for via the program support pool must <br />show the amount bitted and be in accordance with the program support pool rates <br />on fil,e with the Kittitas County Auditor's Office. Quarterty, the County witl request a <br />sampting of pool, invoices and test them in accordance with the pool. rates to ensure <br />comptiance. The County reserves the right to request additional. invoices at any time <br />if noncompl,iance is suspected. Payments to subcontractors must be [isted as a <br />specific tine item per subcontractor. <br />D. Attinvoices must inctude invoice date and an invoice number. <br />E. Att invoices must atso be accompanied by an updated Contractor Spending Form, <br />as provided by Kittitas County, to ensure that bitting record keeping matches <br />County records. <br />F. Fai1ure to submit required monthLy detiverabte reports as outtined in Exhibit A: <br />Scope of Work may resutt in detayed reimbursement payments or deniaI of <br />invoices. <br />G. Kittitas County is not Liabl.e for services provided unless the backup documentation <br />is received on time or prior arrangements are agreed to in writing signed by the <br />County. <br />H. ln no event shatt payments under this agreement totaL more than $505,715. <br />Kittitas Cou nty ProfessionaI Services Agreement <br />Page 17 oI20