Laserfiche WebLink
Reimbu rsement Procedures <br />A. The Contractor shaL1 submit backup for services due once a month, which shatt be <br />emaiLed to Katie Odiaga, Kittitas County Pubtic Heal,th Department, at <br />l<a tie. od i a ga@c o. i<lt li ia s.wa. i-ts. <br />B. Att backup must be submitted by the tast day of the month fotl'owing the catendar <br />month in which services were detivered. <br />c. The contactor must provide adequate backup documentation to support each <br />reimbursement request. This incl.udes a generat tedger from the financiaI <br />accounting system detail.ing transactions and expenditure dates for a[[owabte <br />activities within the period of performance. Payrotl. expenses must show hourty rate, <br />number of hours, total pay, and project code. Benefits can be one line item but <br />shouLd inctude project code. Non-payroLl. direct expenses must inctude a copy of <br />the receipt or payment invoice. Direct ctient expenses where there is no invoice or <br />receipt must incl.ude the check number or voucher number for etectronic payments <br />used to process the payment. Any costs paid for via the program support pool must <br />show the amount bil.l,ed and be in accordance with the program support pool rates <br />on f ite with the Kittitas County Auditor's Office. Quarterty, the County wit[ request a <br />sampting of pool, invoices and test them in accordance with the pool' rates to enSure <br />comptiance. The County reserves the right to request additional' invoices at any time <br />if noncomptiance is suspected. Payments to subcontractors must be I'isted as a <br />specific [ine item per subcontractor. <br />D. AtL invoices must incl.ude invoice date and an invoice number' <br />E. Al.l. invoices must al.so be accompanied by an updated contractor spending Form, <br />as provided by Kittitas County, to ensure that biiling record keeping matches <br />County records. <br />F. Fai1ure to submit required monthl.y detiverabLe reports as outl'ined in Exhibit A: <br />scope of work may resutt in del,ayed reimbursement payments or deniaI of <br />invoices. <br />G. Kittitas County is not Liabte for services provided untess the backup documentation <br />is received on time or prior arrangements are agreed to in writing signed by the <br />County. <br />H. ln no event shal.l. payments under this agreement total' more than $110'000' <br />Kittitas County ProfessionaI Services Agreement <br />Page 17 oI 21