2026-01-26-minutes-ec-study-session

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e. Space for charity and other nonprofit community organizations to conduct fundraising or educational activities. f. Support other local groups and programs in promoting the welfare of farm people and rural living including the exhibition of livestock and agricultural produce of all kinds, and exhibition of related arts and manufactures including products of the farm home, and exhibition of educational contests, displays, and demonstrations designed to train youth. 6. CHANGE OF OWNERSHIP OR USE a. Grantee understands and agrees that Grantee must hold and use all real property and facilities acquired, constructed, improved, or rehabilitated with Grant funds for a period of at least three (3) years following termination or expiration of this Agreement for the express purpose(s) of the Capital Project and the Community Benefits under Section 5 ("Commitment Period"). b. If the Grantee is found to be out of compliance with this section, the Grantee must repay to the state general fund the amount of the grant and interest as provided in the Recapture provision, Section 17. 7. CERTIFICATION OF NON -STATE MATCHING FUNDS OR IN -KIND SERVICES a. The release of state funds under this Agreement is contingent upon the Grantee certifying that it has expended or has access to non -state matching funds or in -kind services from other sources as set forth in Attachment II: Certification of Non -State Matching Funds and In -Kind Services to Complete the Project to complete all construction and activities identified for the Capital Project. b. Grantee shall maintain records sufficient to evidence that it has access to or has expended funds from such sources, and shall make such records available for WSDA's review upon request. 8. PROJECT EXPENDITURES ELIGIBLE FOR REIMBURSEMENT WSDA will make payments to the Grantee on a reimbursement basis only. For the purposes of this Agreement, eligible costs are construed to mean costs incurred and paid by the Grantee. Only costs incurred between (1) the grant start date and (2) the grant end date, as shown in the Grant Agreement Face Sheet, and timely invoiced are eligible for reimbursement under this Agreement. No final invoice voucher is eligible for reimbursement unless it is submitted at the same time as or after submittal of the Certified Project Completion Report in Section 11. Grantee must not request reimbursement for services and expenses that Grantee has charged or will charge to the state of Washington or any other party under any other contract or agreement. WSDA is not liable for payment of such charges. Disallowed Casts: The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. 9. BILLING PROCEDURES AND PAYMENT a. WSDA will reimburse Grantee for eligible project expenditures up to the maximum payable under this Agreement. Grantee must submit a signed and completed Invoice Voucher (Form A-19), referencing the project activity performed, and any appropriate documentation. The Invoice Voucher must be certified by an official of the Grantee with authority to bind the Grantee. b. Grantee may submit a single Invoice Voucher for the full grant amount or no -more -than -monthly periodic Invoice Vouchers. WSDA will reimburse no more than seventy-five percent (75%) of the grant amount until all project activities are complete and the Grantee submits a complete Certified Project Completion Report as required by Section 11. c. Each Invoice Voucher must be accompanied by a Project Status Report, which describes, in narrative form, the progress made on the project since the last invoice was submitted, as well as a report of project status to date, and all receipts associated with work described in the Project Status Report. WSDA will not release payment for any reimbursement request without receiving a Project Status Report. d. The Grantee shall submit all Invoice Vouchers and any required documentation to the WSDA Representative listed on the Face Sheet. Required documentation must include required reports, receipts, invoices, and proof of payment. Acceptable forms of proof of payment include cleared checks (front and back), local government general ledger reports, bank records, or zero balance receipts. e. WSDA will process reimbursement after approving the Invoice Voucher and Project Status Report. f. Payment shall be considered timely if made by WSDA within thirty (30) calendar days after receipt of properly completed invoices. Fair Capital Project Grant Kittitas County K6400 Page 3