R2025-244 Fully Executed (2) - Laserfiche WebLink

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rdryrlrf 1":l ji:i.rriL,. -nt :laLl D+rr., .trt:nl oi('{ l!ltnx'l'('{' lv The GRANTEE shall submit to coMMERCE within 15 calendar days of the Grant Agreement start date, a certificate of insurance which outlines the coverage and limits defined in this insurance section inciuJing,-;ithout limitation, the type of insurance coverage under the p"l;t, tnl aesignated bene-flciary, who is covered, the amounts, the period of coverage, and that coMMERCE will nu piouio"o 30 days' advance written notice of cancellation. During the term of the Grant ngreenient, the GRANTEE shall submit renewal certificates not less than 30 calendar Oays prioiio "*piotion of each policy required under.this Section Additionally' GRANTEE shal provide copies of insurance instiuments or certifications at COMMERCE's requlst and untii six montns after Grant Agreement closeout..Copies of s,u9!-ill{T"e instruments and certlfications will be provid6d within 15 calendar days of COMMERCE's request unldss othenrvise agreed to by the parties' GRANTEES and LocalGovernments that Participate in a self-lnsurance Program' self-lnsured/Liability pool or self-lnsured Risk Management Program - with prior approval from CoMMERCE, the GRANTEE may provide the coverage above under a self- insured/liability pool or self-insured risk management program' ln-order to obtain permission from coMMERCE, the GRANTEE shall provide: (1) a description of its self-insurance program' and (2) a certificate and/or letter of coverage that outlines coverage limits and deductibles' All self-insured risk management programs or self-insured/liability pool financial reports must comply with Generally-Accepted Accounting Principles (GAAP) and adhere to accounting standards promulgated by. 1) Governmental Accounting Standards Board (GASB)' 2) Financial Accounting Standards -Board (FASB), and 3) the Washington State Auditor's annual instructions for financial reporting. GRANTEE's participating in joint risk pools shall maintain sufficient documentation to support the aggregate Claim liability information reported on the balance sheet. The state of washington, the Department of commerce, its agents, and employees need not be named as additlonal insured under a self-insured property/liability pool' if the jool is prohibited from naming third parties as additional insured. GRANTEE shall provide annually to coMMERCE a summary of coverages and a letter of self- insurance, evidencing continued coverage under GRANTEE',s self-insured/liability pool or self- insured risk management program. such annual summary of coverage and letter of self- insurance will be provided on the anniversary of the start date of this Grant Agreement' 13. Closeout coMMERCE will advise the GMNTEE to initiate closeout procedures when there are no impediments to closing and the following criteria have been met or soon will be met: A. All costs have been incurred with the exception of closeout costs and any unsettled third-party claims against the GRANTEE. B.TheGRANTEEhasheldapublichearingtoreviewprogramperformance. c. The GRANTEE has submitted the contract closeout Report. Failure to submit a report will not preclude COMMERCE from effecting closeout if it is deemed to be in the state's interest' '14. Public Records Act Notwithstanding Generat Terms and conditions section 5 (Confidentiality and _safeguarding of tnformation), COMMERCE is a public agency subject to the Public Records Act, RCW 42'56 (PRA)' Under the PRA, all materials relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained by coMMERcE or its functional equivalents are considered public records. The PRA requires that public records responsive to a public records request be promptly produced unless the PRA or an "other statute" exempts such records from production. This Grant Agreement is not intended to alter CoMMERcE's obligations under the pRA. The parties agree that it COIUUgnCE receives a public records request for files that may include confidential information under General Terms and Conditions Section 5 (Confidentiality Page 10 of25