R2025-244 Fully Executed - Laserfiche WebLink

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.o va,,' i{;11.r ;,1" ;l :;,;lrrt CririinrCrde ii i. tv The GRANTEE shail submit to CoMMERCE within 15 calendar days of the Grant Agreement start date, a certificate of insurance which outlines the coverage and limits defined in this insurance section incLJing, without limitation, the type of insurance coverage under the pori"V the designateo neneiiciary, who is covered, the amounts, the period of coverage, and that COMMERCE wiil Ue proviOeO 30 days' advance written notice of cancellation. During the term of the Grant Rgreement, the GRANTEE shall submit renewal certificates not less than 30 catendar Oays prtoiio expiration of each policy required under this Section' Additionally, GRANTEE shall provide copies of insurance instiuments or certifications at COMMERCE's request and untii six montns after Grant Agreement closeout-.Copies of such ill{1lce instruments and certifications will be provided within 15 calendar days of COMMERCE's request unlejss otherwise agreed to by the parties' GRANTEES and LocalGovernments that Participate in a self-lnsurance Program' self-lnsured/Liability pool or self-lnsured Risk Management Program - with prior approval from CoMMERCE, the GRANTEE may provide the coverage above under a self- insured/liability pool or self-insured risk management program' ln-order to obtain permission from coMMERCE, the GRANTEE shall provide: (1) a description of its self-insurance program' and (2) a certificate and/or letter of coverage that outlines coverage limits and deductibles' All self-insured risk management programs or self-insured/liability pool financial reports must comply with Generally-Accepted Accounting Principles (GAAP) and adhere to accounting standirds promulgated by: 1) GovernmentalAccounting Standards Board (GASB), 2) Financial Accounting standards 'Board (FASB), and 3) the washington state Auditor's annual instructions for financial reporting. GMNTEE',s participating in joint risk pools shall maintain sufficient documentation to supptrt the aggregate Claim liability information reported on the balance sheet. The State of 'Washington, tnl Oepartment of Commerce, its agents' and employees need not be named as additional insured under a self-insured property/liability pool' if the jool is prohibited from naming third parties as additional insured. GRANTEE shall provide annually to COMMERCE a summary of coverages and a letter of self- insurance, evidencing continued coverage under GRANTEE's self-insured/liability pool or self- insured risk management program. SJch annual summary of coverage and letter of self- insurance will be provided on the anniversary of the start date of this Grant Agreement' 13. Gloseout coMMERCE will advise the GRANTEE to initiate closeout procedures when there are no impediments to closing and the following criteria have been met or soon will be met: A. All costs have been incurred with the exception of closeout costs and any unsettled third-party claims against the GRANTEE. B. The GRANTEE has held a public hearing to review program performance- c. The GRANTEE has submitted the contract closeout Report. Failure to submit a report will not preclude COMMERCE from effecting closeout if it is deemed to be in the state's interest. 14- Public Records Act Notwithstanding General Terms and Conditions Section 5 (Confidentiality and Safeguarding of tnformation), COMMERCE is a public agency subject to the Public Records Act, RCW 42'56 (PRA)' Under the pRA, all materials relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained by COMMERCE or its functional equivalents are considered public records. The PRA requires that public records responsive to a public records request be promptly produced unless the PRA or an "other statute" exempts such records from production. This Grant Agreement is not intended to alter COMMERCE's obligations under the pRA. The parties agree that it COnAfUgnCE receives a public records request for files that may include confidential information under General Terms and Conditions Section 5 (Confidentiality Page 10 of25