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o Supplies for support groups should be directly related to mental health and <br />substance use prevention. Examples include: <br />■ Journals, notebooks, pens (for self -reflection or group exercises) <br />■ Art supplies (for expressive therapy or creative coping strategies) <br />■ Printed materials or curricula on coping skills, emotional regulation, <br />drug education <br />■ Games or team -building activities used in therapy or prevention <br />curriculum <br />■ Fidget tools or stress -relief items used in group settings <br />■ Whiteboards, markers, flip charts for group facilitation <br />■ Small positive reinforcement items valued $5 or less if used as part of <br />a structured program goal (such as celebrating a prevention <br />achievement or milestone) <br />Reimbursement Procedures <br />A. The Contractor shall submit invoices for services due once a month, which shall be <br />emailed to Katie Odiaga, Kittitas County Public Health Department, at <br />katie.odiaga@co.kittitas.wa.us <br />B. All invoices must be submitted by the last day of the month following the calendar <br />month in which services were delivered. <br />C. Costs must be monthly and occur during the month that is being invoiced for. <br />D. The Contactor must provide adequate backup documentation to support costs in <br />each invoice. <br />a. This includes a general ledger from the financial accounting system detailing <br />transactions and expenditure dates for allowable activities within the period <br />of performance. <br />b. Payroll expenses must show employee names, hourly rate, number of hours, <br />total pay, and project code. <br />c. Benefits can be one line item but should include project code. <br />d. Non -payroll expenses must include a copy of the receipt or payment invoice, <br />which must include the date of purchase, purchase details, and total cost. <br />e. Non -payroll expenses must include the completion of the invoice template, <br />including the budget category, brief purchase description, total cost, number <br />of clients served by the purchase (if applicable), and a brief justification of <br />how the purchase supports the goals of the program. <br />E. All invoices must include invoice date and an invoice number. <br />Kittitas County Amendment to: AGS (8/28/25) Page 3 of 5 <br />