Ellensburg Fieldhouse Project (003)

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B *KING b�y & ASSOCIATES LTD l� Recreation Planning and Operations Consultants Operational Plan As part of the design process, the project team developed an independent third -party operations plan for concepts of the proposed facility. It is important to note that when developing these operational plans, they are based on the market, the cost recovery goals of the client, team members familiarity with operating similar facilities, and industry best practices. It is also important to note the team takes a conservative approach to the development of each plan. If significant changes were made to the facility program and/or design, the City of Ellensburg should strongly consider updating the operational figures. The following assumptions have been made in the development of these plans. • The City of Ellensburg will be the operator of the facility. • The operational plan does not reflect 100% capacity regarding programming, admissions, or rentals. Which is to say that revenue generation could increase. From an expense perspective, increases in that line item would be directly offset by program revenue. • It is assumed that maintenance and custodial of the facilities would be in-house, as part of the department. The success of these facilities is tied to them being able to operate in a business -like fashion. The autonomy of in-house maintenance and custodial staff is part of that business -like fashion. The exception, in this instance, is Concept C where a custodial contract may be preferred. • Each option does have some contract services built into the plan for specialty items such as Heating Ventilation Air Conditioning (HVAC) maintenance, hardwood floor resurfacing, etc. • A capital improvement allocation has been recommended. B*K is strongly recommending that during the first full calendar year of operation, dollars are allocated to this sinking fund. If the department were to do that, they would have access to substantial balances in years 3-5 to replace equipment and make small improvements to the facility. • The expense and revenue statements assume the first full year of operation. They do not account for a ramp up or partial year operation which could be a reality. • Full -Time Employees (FTE) represent all new staffing and have been confirmed by City of Ellensburg staff. For each full-time position a benefit multiplier of 45% was used based on previous budgets. 541 Page