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2025-27 Biennium Voluntary Stewardship Program <br /> COMMISSION and COUNTY Agreement <br /> APPENDIX C — BILLING PROCEDURE <br /> The COUNTY shall submit monthly invoices in the form and manner identified by the <br /> COMMISSION to the Commission's VSP Contract Manager: <br /> Nicole Boyes <br /> VSP Contract Manager <br /> Washington State Conservation Commission <br /> P.O. Box 47721 <br /> Olympia, WA 98504 <br /> Send invoices to: sccgrants@scc.wa.gov <br /> For billing questions, contact: nboyes@scc.wa.gov; phone: 564-669-3149 <br /> Invoices will follow procedures outlined in the most current Grants and Contract Policy and <br /> Procedure Manual (Manual). Invoices for payment are due the 20t" of the month. A time <br /> summary for staff costs, including compensation or billing rates, shall be attached. Staff <br /> time billing is to be based on composite rates submitted to SCC, loaded composite rates <br /> are not allowed per the Grants and Contract Procedure Manual. New composite rates must <br /> be submitted for staff changes, raises, or new calendar years. Individual time records will <br /> be kept available at the COUNTY for review, in accordance with the Secretary of State's <br /> document retention schedule of the Secretary of State archives. A copy of any contractor <br /> invoices, or other receipts will be attached to the billing. <br /> Billing shall follow the Contract Outcomes identified on the Contract A19. Outcome 1 will <br /> be all expenses associated with this contract. Subsequent Outcomes 2 and higher will be <br /> identified in Amendments for VSP Capital award funds, and will be for awarded capital fund <br /> Cost Share or DIP projects. <br /> Payment to the COUNTY for approved and completed work will be made by account transfer <br /> by the COMMISSION. Payment will be made to the COUNTY and reference the person <br /> identified at the COUNTY in APPENDIX D — RESPONSIBLE INDIVIDUALS. If County <br /> Responsible Individual changes, County will submit a revised APPENDIX D to the <br /> COMMISSION to the person listed in APPENDIX C - BILLING PROCEDURE herein. <br /> Each invoice submitted to the Commission by the County shall reference this contract <br /> number K2617 and clearly identify the items related to performance under this contract. All <br /> expenses invoiced shall be supported with copies of receipts or paid invoices. All expenses <br /> VSP 2025-27 Biennium Contract Between the WSCC and County- Page 19 of 23 <br />