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f!rD*ur*", TfrATIAGEI]ENTY/KtnrrAs coatNTY KITTITAS COUNry CEMP . Appropriate extracts from payrolls, with any cross-references needed to locate original documents. . A schedule of equipment used on the job. . lnvoices, warrants, and checks issued and paid for materials and supplies used on the job. b. Work that is contracted out. . Copies of request for bids. o The contract which is let. . lnvoices submitted by the contractor. . Warrants authorizing check issuance. c. Work that is done under inter-community agreements and mutual aid. Disaster-related expenditures and obligations of county agencies and localjurisdictions and organizations may be reimbursed under several federal programs. Reimbursement of approved costs for work performed in the restoration of certain public facilities may be authorized by the federal government after a major disaster declaration by the President of the United States under the statutory authority of certain federal agencies. Audits of emergency expenditures will be conducted during normal audits of local governments Audits of projects approved for funding with federal disaster assistance funds are necessary to determine the eligibility of the costs claimed by the applicant. B. Cost Recovery Disaster-related expenditures and obligations of state agencies, localjurisdictions, and other organizations may be reimbursed under severalfederal programs. The federal government may authorize reimbursement of approved costs for work performed in the restoration of certain public facilities after a major disaster declaration by the President of the United States under the statutory authority of certain federal agencies. Note: Reimbursement of costs is not guaranteed and if provided it will likely not cover all costs incurred. lmmediate reports of damage losses, and requests for assistance, must be sent, or called in, to Emergency Management (EM) or the Emergency Operations Center (EOC) for the County Commissioners to have a basis for proclaiming an emergency. The county needs to foruvard damage reports to the SEOC for the Governor to have a basis for proclaiming a state of emergency. The state needs to proclaim an emergency before requests for federal assistance and a Presidential Declaration can be made. ln other words, requests for assistance must start at the lowest level and work their way up. lf there is a delay in requesting assistance there could also be a delay in receiving any outside assistance that might be available. Auditor . Support county emergency resource program. November 2024 | BASIC PLAN Page 49 of 63