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8. WTSC Termination - This project agreement may be terminated or fund payments <br />discontinued or'rcduced by WTSC at any time upon written notice to the Contractor due to <br />non-availability of funds, failure of the Contractor to accomplish any of the terms hereitr, or <br />from any pre-approved changes in the scope or timing ofthe project. <br />9. The WTSC will monitor and track the availability of DRE Callout funds. <br />FISCAL RESPONSIBILITY: <br />l. The CONTRACTOR will seek prior written approval from the WTSC for any single invoice <br />for DRE overtime activities projected to exceed $3,000. <br />2. Effective July lo 2025, all contractors invoicing and supporting documentation must be <br />submitted through the WEMS invoicing system. Training and additional information on <br />this process are available upon request from WTSC. Invoices must be submitted no more <br />than 30 days after the last day of the month in which overtime is worked. lnvoicing and <br />supporting documents submitted later than the 30-day deadline will not normally be <br />considered for payment but may be considered on a case-by-case basis. The contractor mttst <br />ellsure that any reimbursement being requested is only for call-out and shift extension <br />overtime. The CONTRACTOR willNOT seek reimburselnent for on-duty time. <br />Invoicing will include: <br />o A complete and signed invoice Voucher, A l9 Form that includes the contracting <br />agency identified as the "Claimant", Federal Tax ID #, agency Statewide vendor # <br />(SWV#) and an original signature of the supervising officer or payroll/finance. <br />. Payment documentation including overtime slips, payroll records, timekeeping <br />reports, receipts, and any other supporting financial documentation. <br />o DRE Reouest Form showins all nent information. For court cases. include <br />with the A-19 that the payment relates to a prior MOU overtime agreement. <br />Failure to submit complete documentation or use the WEMS invoicing system may <br />result in delayed processing or payment of invoices, <br />IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. <br />APPROVED/DISAPPROVED <br />Kittitas County Sheriffs Office <br />f,. f z .L{ Penny Rari May 27,2025 14:15 PDT) <br />a <br />(Agency) <br />Clay Myers, Sheriff <br />(Date)Washington'frallic Safety Commission (Date) <br />Contracting Agcnt Title & NAIvIE (print/type name) <br />(Sign <br />Please return this signed form by email to: <br />Penny Rarick <br />prnrick@wtsc.wa.qov <br />Washin gton Traffi c Safety Com mission <br />Attn: Penny Rarick <br />PO Box 40944 Olympia' WA 98504 <br />MOU DRE Program 2A25-2A27 (0512025) <br />page 2 of 2