Kittitas County.BASIC PLAN 2024final (2)

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KITTITAS COUNTY CEMP Page 47 of 63 November 2024 | BASIC PLAN B. Retention Records will be kept in such a manner to separately identify incident related expenditures and obligations from general programs and activities of local jurisdictions or organizations. Complete and accurate records are necessary to document requests for assistance, for reimbursement under approved applications pertaining to declared emergencies or major disasters, and for audit reports. County agencies and local jurisdictions or organizations with emergency management responsibilities will establish, maintain, and protect vital records under a record retention program as defined in RCW 40.10.010. Department heads are responsible for ensuring the preservation of vital records. Methods to preserve vital records include, but are not limited to: 1. Computer backups- kept off-site. 2. File cabinets. C. Preservation Local government offices may coordinate the protection of their essential records with the state archivist as necessary to provide continuity of government under emergency conditions pursuant to RCW 40.10.010. IX. FINANCE Local jurisdictions requesting assistance should assume the resources requested will need to be paid out of local funding. Local jurisdictions may incur disaster-related obligations and expenditures in accordance with the provisions of RCW 38.52.070(2), applicable state statutes and local codes, charters, and ordinances, which may include but are not limited to the following: • Emergency expenditures for cities with populations less than 300,000. RCW 35.33.081. • Emergency expenditures for towns and cities with an ordinance providing for a biennial budget. RCW 35.33.081. • Emergency expenditures for code cities. RCW 35A.33.080 and RCW 35A.34.140. Emergency expenditures for counties. RCW 36.40.180. The Federal Emergency Management Agency (FEMA) requires that state and local governments receiving federal financial assistance under the Stafford Act comply with FEMA’s rules prohibiting discrimination, as provided in 44 Code of Federal Regulation (CFR) § 206.11. As a result of this federal requirement, state and local governments seeking to receive federal disaster assistance will follow a program of non-discrimination and incorporate FEMA’s Whole Community approach (discussed in the Concept of Operations section). This requirement encompasses all state and local jurisdiction actions to the Federal/State Agreement.