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KITTITAS COUNTY CEMP <br /> Page 46 of 63 November 2024 | BASIC PLAN <br />o Requests for Proclamations of Emergency; and <br />o Requests for Assistance; and <br />o Costs/Expenditures Reports; and <br />o Damage Assessment Reports; and/or <br />o After Action Reports. <br />A. Documentation <br />Reports are required from county agencies and local jurisdictions or organizations to provide the <br />legislative authorities, the sheriff or director of emergency management, and other officials with <br />information about the nature, magnitude, and impact of an emergency or disaster. The reports <br />are also used to evaluate and provide the most efficient and appropriate response assets and <br />services. Required reports include, but are not limited to: <br /> <br />1. Situation reports (SITREP) <br /> <br />2. Incident Action Plans (I.A.P.) <br /> <br />3. Requests for assistance. <br /> <br />4. Damage assessment reports. <br /> <br />Reports go to the county’s Emergency Operations Center (EOC) or other locations determined <br />by Kittitas County Emergency Management. It is the responsibility of the emergency <br />management coordinator to administer and disseminate this information appropriately. <br /> <br />Records are necessary: <br /> <br />• To document requests for assistance. <br />• For reimbursement under approved applications pertaining to declared emergencies or <br />major disasters. <br />• For audit reports. Records need to include: <br />o Work that is performed by force account. (Local Agency) <br />• Appropriate extracts from payrolls, with any cross-reference needed to locate original <br />documents. <br />• A schedule of equipment used on the job. <br />• Invoices, warrants, and checks issued and paid for materials and supplies used on the <br />job. <br />• There are two types of contract work: <br />o Time and material contracts. This type needs a schedule of equipment, labor rates, <br />and material prices. <br />o Small works or advertised contracts. This type requires plan specification, engineer <br />estimate, bid tabulations, possibly proof of advertisement, concurrence from FEMA in <br />award, certified payrolls, and ledger of payments to contractors.