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Allowable Program Pool Support expenses must be expenses that are incurred while directly supporting the Scope of Work in Exhibit A. General operations costs that do not directly support the Scope of Work in Exhibit A are not considered allowable as Program Pool Support costs. Administrative/indirect costs are limited to expenses incurred for common or joint purposes and in support of all programs. These costs include, but are not limited to, salaries for administrative staff time, utilities, building rent and maintenance, telephone and internet service, and other such expenses that are necessary to support the contractor as a whole. The purchase of food or beverages, clothing, and incentives is not an allowable expense, unless authorization is received by Kittitas County in advance of the expenditure, in writing. Any uses of these funds outside of the listed allowable uses must be approved by Kittitas County in advance of the expenditure, in writing. Allfunding is based on localtax and fee revenue. lf local economic conditions result in insufficient funds to compensate at the stated levels, the County reserves the right to renegotiate funding amounts to remain within available revenue balances. The County will notify the Contractor immediately if financial forecasting or actuals indicate such a circumstance. Allfunds must be spent bV L2/31/2026. No extension of the funding period will be granted. Reimbursement Procedures A. The Contractor shall submit backup for services due quarterly, which shall be emailed to Auditor's Office, at auditorsaccounti @co.kittitas.wa.us. B. Att backup must be submitted to the Auditor's office at the ctose of each quarter. C. The Contactor must provide adequate backup documentation to support each reimbursement request. This includes a general ledger from the financial accounting system detailing transactions and expenditure dates for allowable activities within the period of performance. Payroll expenses must show employee names, hourly rate, number of hours, total pay, and project code. Benefits can be one line item but should include project code. Non-payroll direct expenses must include a copy of the receipt or payment invoice. Any costs paid for via the program support pool must show the amount billed and be in accordance with the program support pool rates on file with the Kittitas County Auditor's Office. Quarterly, the County will request a sampling of pool invoices and test them in accordance with the pool rates to ensure compliance. The County reserves the right to request additional invoices at any time if noncompliance is suspected. Payments to subcontractors must be listed as a specific line item per su bcontractor. D. All invoices must include invoice data and an invoice number. P rofessi onal Servi ces Ag ree ment (rev . 09 I 24 I 20 1 8) Page 16 of 20