Resolution 2024-16 Imprest Account Signed

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Be it further resolved that the auditing officer shall acquire on behalf of the District, bonds in the amount of not less than $100,000, for the auditing officer; and Be it further resolved that the following policy and procedure for operation of the revolving imprest checking account shall be: 1. All expenditures from the imprest account must be processed in accordance with the Washington State Budgeting, Accounting, and Reporting System (BARS), and federal and state law. 2. The original copy of all invoices and supporting documentation shall be on file at the district office 3. The auditing officer shall review invoices received, note the date received and clearly indicate the account to which the expenditures are to be posted. 4. The auditing officer shall review all invoices to be presented for payment. 5. Checks shall be signed by the auditing officer and the chief. 6. The auditing officer shall provide the District Commissioners, on a monthly basis, a copy of the imprest reconciliation of the revolving imprest account. 7. The District will furnish to Kittitas County Auditor/Kittitas County Treasurer a copy of the imprest account bank statements on a monthly basis. 8. The revolving imprest account shall be replenished monthly in the amount equal to the approved invoices paid. 9. No receipt may be deposited into the account other than approved replenishments and increases to the authorized balance. 10. The account may never be used for personal cash advances, loans or expenditures 11. Furnish the County Auditor with a copy of this executed resolution. The above Resolution was passed by the District Commissioners on the ItN\ day of 2024, by unanimous vote. KITTITAS COUNTY FIRE DISTRICT #7 BOARD OF COMMISSIONERS Jeff Myers, Commissioner Chair Justin erer, Commissioner Vice Chair /� J` Robert Cernick, Commissioner Al GES Eryn A Mic�llef, District SeLretary, Audi ti,hg officer Resolution Imprest Account Page 2 of 2