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Kittitas County <br />Fire Protection District No. 7 <br />RESOLUTION NO 2024-16 <br />Establish a Revolving imprest account Checking Account <br />WHEREAS, the Fire District #7 Board of Commissioners finds that it would be efficient <br />and improve cash management to pay invoices in a timely manner through revolving imprest <br />account checking account: and <br />WHEREAS, the state Budgetary, Accounting, and Reporting (BARS) Manual makes <br />provisions for and outlines for such a system; and <br />WHEREAS, the Board of directors intend to create a revolving imprest account checking <br />account in the amount of $150,000; and <br />WHEREAS, the Board intends by this Resolution to adopt a system for authorization, <br />control, and implementation of a revolving imprest account checking account; and <br />WHEREAS, the Fire District #7 Board of Commissioners hereby appoints Eryn Micallef as <br />the auditing officer for the district. <br />WHEREAS, RCW 42.24.180 allows them to expedite the payment of claims prior to the <br />Board approving the claims provided the following conditions have been met: <br />(1) The auditing officer designated to sign the checks shall each furnish an official bond <br />in the amount not less than One hundred thousand dollars; <br />(2) Adopt contracting, hiring, purchasing and disbursing policies that implement <br />effective internal control; <br />(3) Provide for the review of the documentation supporting claims paid and for its <br />approval of all checks or warrants issued in payment of claims at its next regularly <br />scheduled public meeting; and <br />(4) Shall require that if, upon review, it disapproves some claims, the auditing officer <br />and the officer designated to sign the checks shall jointly cause the disapproved <br />claims to be recognized as receivables of the District and to pursue collection <br />diligently until the amounts disapproved are collected or until District <br />Commissioners are satisfied and approves the claims. <br />NOW, THEREFORE, the District Commissioners do hereby resolve as follows: <br />It is hereby resolved that the auditing officer shall establish on behalf of the District a <br />revolving imprest account checking account with the Cashmere Valley Bank in the amount of <br />$150,000; and <br />Resolution Imprest Account <br />Page 1 of 2 <br />