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2 <br />aJ <br />Establish property management policies and procedures that will assure control and <br />administration of ROW, excess lands, and improvements acquired on federal aid projects for the <br />Agency. Ensures property management activities are completed in compliance with federal and <br />state laws, regulations, policies, and procedures. <br />ResponsibilitieslExpectations : <br />r Account for use of proceeds from the sale/lease of property acquired with federal funds <br />on other title 23 eligible activities; <br />. Keep ROW free of encroachments; <br />o Obtain WSDOT/FHWA approval for change in access control along interstate; <br />o Maintain property records; <br />o Ensure occupants and personal property is removed from the ROW; <br />o Maintain a complete, well orgartized property management file; <br />o Coordinate with engineering, program administration, appraisal, acquisition, and/or <br />property management, as necessary. <br />Joshua Fredrickson, PE County Engineer; Justin Turnbull, PLS, RWP County Surveyor; Darren <br />Case, Construction Manager <br />b. Any functions for which the Agency does not have qualified staff, the Agency will contract with <br />another local agency with approved procedures, a qualified consultant, or the WSDOT. An Agency <br />that proposes to use qualified consultants for any of the above functions will need to work closely with <br />their ROW Local Agency Coordinator (LAC) and Local Programs to ensure all requirements are met. <br />The LAC will perform spot check reviews on selected federal aid or federal aid eligible projects. The <br />LAC must be given an opportumty to review all offen and supporting data prior to offers being made to <br />the property olvnerrl The number of spot check reviews is dependent upon the scope of the project, <br />complexity of acquisitions, the local agency's level of experience, and past performance. Spot check <br />reviews may not be required on all projects but will lessen the risk of delays during ROW Certification. <br />Additional information or parcel files may be requested by the LAC to ensure local agency <br />compliance. <br />c. The Agency's Administrative Settlement Procedures indicating the approval authorities and the <br />procedures involved in making administrative settlement needs to be included with these procedures <br />(see Exhibit A). <br />d. An Agency wishing to take advantage of the AOS process, properties valued up to $25,000 or less, <br />need to complete Exhibit B of these procedures. <br />All projects shall be available for review by the FHWA and WSDOT at any time and all project <br />documents shall be retained and available for inspection during the plan development, ROW, construction <br />stages, and for a three-year period following acceptance of the projects by WSDOT. <br />Approval of the Agency's procedures by WSDOT Local Programs may be rescinded at any time the <br />Agency is found to no longer have qualified staff or is found to be in non-compliance with the regulations. <br />The rescission may be applied to all, or part of the functions approved. <br />LPA-OO1 <br />Rev.4/2023