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Donation Trackins: All donated item s, whether from individual donors or community <br />partners, are recorded in the inventory system, ensuring accurate tracking of incoming <br />donations and timely distribution to guests. <br />Storage and Organization <br />Designated Storage Areas: Supplies are stored in designated areas within the shelter to <br />ensure easy access and organization. Food items are stored separately in compliance with <br />food safety regulations, while hygiene and bedding items are organized in clearly labeled <br />a reas. <br />First-ln. First-Out Svstem: To minimize waste, supplies are distributed based on the FIFO <br />system, ensuring that older items are used before newer stock. <br />V. Partnerships and Colla borations <br />Commu nitv Partnershi ps <br />The goal of coordinating services with external organizations is to ensure that community partners <br />have a physical presence at CWS, providing direct services to guests. The Program Manager is <br />responsible for overseeing the scheduling and logistics of these partnerships. Below is a <br />streamlined process for coordinating these services. <br />Partner ldentification and Outreach: Engage with community organizations that align with the <br />needs of CWS guests (e.g., healthcare providers, housing assistance, mental health professionals). <br />The Program Manager identifies potential partners and initiates outreach, explaining the <br />opportunity for them to have a regular onsite presence at CWS. <br />Define Service Offerings: Clarify what services each partner will provide to guests and how <br />frequently they will be available. The Program Manager collaborates with each partner to outline <br />their services (e.g., health check-ups, case management, job placement), agreeing on the <br />frequency, duration, and times for their onsite visits. <br />Schedule Development: A monthly schedule is developed, allocating specific times for each <br />partner to be present onsite. The schedule must align with CWS operational hours and provide an <br />even distribution of services across the week. <br />Communication and Coordination: The Program Manager confirms logistics with each partner <br />(e.g., timing, space allocation, equipment needs). Communication with CWS staff and volunteers <br />is crucial to ensure they know when services will be available for guests. Notices should be posted <br />in common areas to inform guests about available services. <br />Version last reviewed on {date} <br />18