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Examples of incomplete entries: <br />Data Element <br />Incomplete if... <br />Name* <br />[Quality of Name] field contains Partial, Street name, or Code name, Client doesn't know, <br />Client prefers not to answer, or Data not collected; or [First Name] _or [Last Name] is missing. <br />Date of Birth* <br />[Quality of DOB] field contains Approximate, Partial DOB reported, Client doesn't know, <br />Client prefers not to answer, or Data not collected; or [Date of Biirthl is missing, <br />Race and Ethnicity* <br />[Race] field contains Client doesn't know, Client prefers not to answer, Data not collected, or <br />is missing. _ <br />Prior Living Situation <br />[Prior Living Situation] is Client doesn't know, Client prefers not to answer, Data not <br />collected, or is missing. <br />Destination <br />[Destination] is Client doesn't know, Client prefers not to answer, No exit interview <br />completed, Data not collected, or is missing. <br />*Only measured for consenting clients. <br />Expected completeness measures for project types: <br />- - <br />Expected Completeness Measu PO <br />Data Element <br />Emergency Night -by- All other Housing Street <br />Shelter Night/Drop-in Project Types Outreach <br />Emergency Shelter <br />Name* <br />85% 80% 95% 90% <br />Date of Birth* <br />85% 80% 95% 90% <br />Race and Ethnicity* <br />85% 80% 95% 90% <br />Prior Living Situation <br />85% 80% 100% 85% <br />Destination <br />80% 50% 95% 50% <br />*Only measured for consenting clients. <br />7.2.1.2Timeliness <br />Client data should be entered into HMIS as close to the date of collection as possible. Entering data as <br />soon as possible supports data quality by avoiding backlogs of pending data and allowing near real <br />time analysis and reporting. <br />Grantees must enter/update project client/household data in HMIS within 14 calendar days following <br />the date of project enrollment/exit. <br />Counties not using the State HMIS (data integration counties), must work with the HMIS Manager to <br />provide full CSV exports every three months/quarterly. When Commerce is able to accept monthly <br />imports, Counties must upload data to the State's HMIS using XML or CSV schema compliant with <br />current HUD HMIS Data Standards. Uploads must occur no later than the 30th calendar day following <br />the end of each month. Counties not able to export and upload data to the State HMIS using an <br />approved format must use the State HMIS for direct data entry. <br />7.2.1.3 Accuracy <br />Data entered into HMIS must reflect the real situation of the client/household as closely as possible. <br />Accurate data is necessary to ensure that any project reporting fairly represents the work of the <br />project and each client's story. <br />Page 1 34 <br />