Laserfiche WebLink
disapproved claims to be recognized as receivables of the District and to <br />pursue collection diligently until the amounts disapproved are collected or <br />until District Commissioners are satisfied and approves the claims. <br />11. The District is responsible for ensuring its expenditures are appropriate and comply <br />with all federal and state laws and regulations. <br />12. The District shall adopt and adhere to adequate processes, procedures, and controls <br />in place to prevent the misuse or loss of public funds from the revolving imprest <br />account, which must include, but is not limited to, the following: <br />a. All expenditures from the imprest account must be processed in accordance <br />with the Washington State Budgeting, Accounting, and Reporting System <br />(BARS), and federal and state law. <br />b. The original copy of all invoices and supporting documentation shall be on file <br />at the District office. <br />c. The auditing officer shall review invoices received, note the date received and <br />clearly indicate the account to which the expenditures are to be posted. <br />d. The auditing officer shall review all invoices to be presented for payment. <br />e. Checks shall be signed by the auditing officer and one board member. <br />f. The auditing officer shall provide the District Commissioners with a copy of the <br />imprest reconciliation of the revolving imprest account monthly. <br />g. The District will furnish to Kittitas County Auditor/Kittitas County Treasurer a <br />copy of the imprest account bank statements monthly. <br />h. The revolving imprest account shall be replenished semi-monthly in the <br />amount equal to the approved invoices paid. <br />I. No receipt other than approved replenishments and increases to the <br />authorized balance may be deposited into the account. <br />j. The account may never be used for personal cash advances, loans or <br />expenditures <br />k. Furnish the County Auditor and Treasurers Office with a copy of an executed <br />District Resolution evidencing the adoption of these policies, procedures, and <br />controls. <br />13. This lnterlocal Agreement shall not create a separate legal or administrative entity, <br />nor provide for the acquisition or disposal of property other than set forth herein. <br />14. The Kittitas County Auditor shall serve as administrator for administering the terms, <br />promises, and conditions of this lnterlocal Agreement. <br />15. All parties to this lnterlocal Agreement agree to provide mutual cooperation and make <br />good faith efforts to assist one another in fulfilling the terms of this agreement. <br />16. The parties to this lnterlocal Agreement do not intend to assume any contractual <br />obligations to anyone other than the parties to this lnterlocat Agreement. The parties <br />do not intend that there be any third -party beneficiaries. <br />17. No parties to this lnterlocal Agreement shall have the rightto transfer or assign, in <br />whole or in part, any or all of its obligations and rights hereunder without the prior <br />lnterlocal Agreement <br />Page 4 of 5 <br />