Laserfiche WebLink
(DSHS) so homeless housing grantees can access the Benefits Verification System (BVS) to confirm HEN <br />program eligibility. The BVS can also be used to confirm benefits and financial eligibilityfor homeless <br />housing programs. <br />Lead grantees manage BVS User accessfortheirstaff and subgrantees. Upon approval by Commerce, <br />lead grantees may also appoint another agency as the BVS lead for their county' <br />BVS leads are responsible for the following: <br />./ Review User requests to confirm requesting agency is a subgrantee and staff have a business <br />need to access the BVS system.,/ Confirm that each User request includes a signed DSHS Non-Disclosure form. <br />'/ Retain all signed DSHS Non-Disclosure forms. <br />,/ Maintain an Excel spreadsheet identifying current and past BVS Users. Spreadsheet must be in <br />format designated bY Commerce.,/ Report to Commerce within one business day when User no longer require access to BVS. <br />/ provide access to DSHS Non-Disclosure forms and User spreadsheet for inspection within one <br />business day of request by Commerce or DSHS. <br />BVS leads are also responsible for the following, annuallv: <br />'/ Require Users to re-sign DSHS Non-Disclosure form. <br />,/ Review BVS User spreadsheet for accuracy and notify Commerce of any changes <br />,/ Notify Commerce via email upon completion of annual requirements. <br />2.2 Grant Management <br />2.2.t Changes to Guidelines <br />Commerce may revise the guidelines at any time. All lead grantees will be sent revised copies' Lead <br />grantees are responsible for sending revisions to subgrantees in a timely manner. <br />2.2.2 CommerceMonitoring <br />Commerce will monitor lead grantees'grant activities, including coordinated entry. Lead grantees will <br />be given a minimum of 30 days' notice unless there are special circumstances that require immediate <br />attention. The notice will specify the monitoring components. <br />2.2,3 Subgrantee Requirements <br />The Grant GeneralTerms & Conditions Section 32 or L5 identifies subgrantee requirements. ln <br />addition, all subgrantee agreements must be time-limited and have defined roles and responsibilities <br />for each party, detailed budgets and performance terms. Commerce reserves the right to directly <br />contact subgrantees at any time for data quality, monitoring, fiscal and other issues. <br />Lead grantees may enter into an agreement with any other local government, Council of Governments, <br />Housing Authority, Community Action Agency, nonprofit community or neighborhood-based <br />organization, federally recognized lndian tribe in the state of Washington, or regionalor statewide <br />nonprofit housing assistance organizations who operate programs to end homelessness within a <br />defined service area. <br />Lead grantees must provide Commerce with copies of subgrant agreements (upon request) and notify <br />Commerce if subgrants are terminated during the grant period. <br />Page | 12