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Dept.of Public Works <br /> Page 2 <br /> 3. 2024 Community Development Services(CDS)and Public Works(PW)Quarterly <br /> Mining of Permit Data. <br /> Criteria No.4 and S—Implementation of leading practice to help meet the 120-day <br /> requirement. <br /> Criteria No.S—Specify in Writing time period review periods established beyond 120 <br /> days. <br /> Criteria No.9—Written policy on when it is appropriate to use a deadline extension. <br /> Staff has confirmed the ability to query SMARTGOV on a quarterly basis mining permit <br /> data. Using"Permit Statistics Compared to Processing Target",we will write queries to <br /> SMARTGOV mining quarterly data sets. The CDS and PW directors will analyze the <br /> queries identifying specific permits that are tending"long"on the timeline. This allows r <br /> the interaction between management and permitting staff to determine if the issue is <br /> applicant performance or a larger process issue. Over the course of one year's time, <br /> management will have the data necessary to adjust the 120-day permit compliance period <br /> legislatively. Adjustments are expected to result in augmented performance timelines <br /> and associated permit costs. <br /> An ancillary benefit to quarterly data mining is identifying necessary or appropriate time <br /> extensions on a case-by-case basis. Our experience confirms that some applicants simply <br /> cannot meet performance expectations. The quarterly data enables management to <br /> interact with permitting staff and the applicant to mutually agree to appropriate time <br /> extensions. The process can be replicated and repeated for numerous permit applications. <br /> It also serves to set applicant expectations for staff performance. The process will be <br /> monitored in the first year to determine if a written policy is necessary regarding time <br /> extensions. <br /> Sincerely, <br /> Mark R,Cook <br /> Public Works Director/Community Development Services Director <br /> C: Kittitas County Board of County Commissioners <br /> Josh Fredrickson,In-coming PW Director <br /> Chad Bala,In-coming Community Development Services Director <br /> 411 N.Ruby St,Suite#1 TEL (509)962-7523 <br /> Ellensburg,WA 98926 FAX (509)962-7663 <br /> Growth Management Act Agency Response 46 <br />