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3.4 <br />or other approved procurement methods meeting state law requirements <br />Accounting <br />Fund 501 will strive to keep monthly voucher counts and accounting workload as low as <br />possible. Annually, the Public Works Director will confer with the Finance Manger <br />ensuring proper annual overhead rates are being assessed to all Fund 50 1 assets. <br />3.5 ConsolidatedOrdering <br />When there is a cost or labor savings, centralized shop ordering for both shops to Fund 501 <br />will be considered. <br />4.0 <br />4.r <br />F'UEL <br />Fuel Charges <br />Fuel will be charged against the vehicle or equipment at cost from vendor invoicing. <br />Competitive Prices4.2 <br />Fund 501 will pursue bid procedures or piggyback onto already bid contracts for fuel, fuel <br />delivery, and service contracts to secure competitive price and service. <br />4.3 Fuel Card Limitations <br />Renting departments shall use fuel cards for Fund 501 vehicles only and not for personal <br />use. Fund 501 shall maintain an accurate fuel card inventory. <br />4.4 County Fuel Credit Cards <br />Fuel purchases for Fund 501 vehicles other than at County fuel depots will be made with <br />County fuel credit cards. Cash or personal credit card purchases are strongly discouraged, as <br />federal fuel taxes are assessed and not reclaimable. County fuel credit cards are available for <br />use for extended trips. <br />5.0 <br />5.1 <br />MECHANIC SHOP <br />Shop Rates <br />Shop rates will be set based on wages, benefits, shop supplies, environmental surcharges, <br />training, utility fees, indirect costs, and overhead. Shop rates will be reviewed and adjusted <br />annually as necessary. <br />5.2 Outsourcing <br />Outsourcing will be used when necessary and cost-effective as determined by the Designated <br />Division Manager. <br />5.3 Vehicle/EquipmentMaintenance <br />Page 8 of 10