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established for these vehicles and invoiced to the requesting department. It is presumed <br />that general pool vehicles are funded by the Board of County Commissioners through the <br />General Fund (initial acquisition and replacement). <br />2.ll Minimum Rental <br />For vehicles or equipment that are not used enough to cover their depreciation or do not meet <br />fiscal yearly requirements established by Fund 501, the renting department shall pay the annual <br />minimum set for such equipment. Public Works uses a monthly rental rate for all equipment. <br />Equipment utilized outside of the Road Fund is tracked by actual usage and current FEMA <br />hourly equipment rental rates apply. <br />2.12 Inventory <br />If a vehicle or piece of equipment is turned back to Fund 501 and is no longer needed by the <br />department, it shall become part of the Fund 501 inventory. The department shall not receive <br />any reimbursement from Fund 501 for past use or surplus value. <br />2.13 AccumulatedFunding <br />The Finance Manager reviews funding balance in Fund 501 and advises the County Engineer <br />of any necessary adjustments required out of the equipment's annual review cycle. <br />Monitoring of the fund minimizes significant year-end adjustments for any particular piece of <br />equipment. <br />2.I4 Surplus of Equipment <br />Public Works is responsible for disposing of surplus equipment. The Road Maintenance <br />Manager is responsible for preparing equipment for surplus and managing the surplus <br />process. The surplus value of equipment is returned to Fund 106 (Road Fund) or to the Fund <br />of equipment origin. <br />3.0 <br />3.1 <br />EQTIIPMENT RENTAL AND REVOLVING CENTRAL STORES <br />Staff Time Reporting <br />All time reporting by staff will be posted to the appropriate accounting codes (ob accounting <br />system), division, and department. All equipment is tracked for expense within the <br />department's accounting software and assigned individual numbers. <br />3.2 Inventory Charges <br />Inventory shall be charged out, including cost plus overhead associated with managing the <br />inventory, to the appropriate vehicle, equipment, division, or department. Corrections from <br />prior year charges for equipment that was either overly profitable or took a loss, the additional <br />gain/loss will be calculated in the following year's rental rate. <br />3.3 Bidding <br />Fund 50 I strives to consolidate ordering, properly bid out purchases, and keep the <br />vendor list to a minimum. Where possible, attempts will be made to use state contracts <br />Page 7 of 10