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(d) Initiate suspension or debarment proceedings as authorized under 2 CFR part 180 and Federal awarding agency regulations (or in the case of a pass -through entity, recommend such a proceeding be initiated by a Federal awarding agency). (e) Withhold further Federal awards for the project or program, (f) Take other remedies that may be legally available 11. Contract Management — a. Fiscal Guidance i Indirect — If charging indirect costs, the CONTRACTOR must have a current federally negotiated rate or 10% D!� Minimus certification of file with DOH, DOH is not able reimburse indirect costs without an approved indirect cost rate or 10% De Minimus certification on file. ii. Advance Payments Prohibited — DOH funds are "cost reimbursement" funds. DOH will not make payment in a3vance or in anticipation of services or supplies provided. This includes payments of "one -twelfth" of the current fiscal year's funding. iii- Duplication of Early Intervention Program (EIP) Services —The CONTRACTOR shall not use contract funds to provide a parallel medication service to EIP, CONTRACTOR's providing case management services shall make every effort to enroll clients in EIP. iv- Payment of Cash or Checks to Clients Not Allowed — Where direct provision of service is not possible or effective, vouchers or similar programs, which may only be exchanged for a specific service (e.g„ transportation), shall be used to meet the need for such services. CONTRACTOR shall administer gift cards voucher programs to assure that recipients cannot readily convert vouchers into cash. 1) Store gift cards that can be redeemed at one merchant or an affiliated group of merchants for specific goods or services are allowable as incentives for eligible program participants. 2) General -use prepaid cards are considered "cash equivalent" and are therefore unallowable. Such cards gene ally bear the logo of a payment network, such as Visa, MasterCard, or American Express, and are accepted by any merchant that accepts those credit or debit cards as payment, Gift cards that are cobranded with the logo of a payment network and the logo of a merchant or affiliated group of merchants are general -use prepaid cards, not store gift cards, and therefore are unallowable. 3) The CONTRACTOR must ensure that a policy for managing gift cards with strong internal controls is in place. V. Funds for Needle Exchange Programs Not Allowed with Federal Funding — CONTRACTOR shall not expend contract federal funds to support needle exchange programs using funds from HIV Community Services Tasks. vi. Travel — Out of staff travel requires prior approval from DOH and must follow GSA guidelines and reimbursement rates. vii. Supervision, under DOH Community Programs contracts, will be understood as the delivery of a set of interrela-ed functions encompassing administrative, educational and supportive roles that work collectively to ensure clinical staff (i.e., case managers, navigators, ecordinators, assistants, coaches) are equipped with the skills necessary to deliver competent and ethical services to clients that adhere to best practices within applicable fields as well as all relevant Statewide Standards. Supervisors must meet the criteria set forth within the WA State HIV Case Management Standards and provide the level of interaction and review detailed in that document It is the understanding of DOH that Supervision funded under the direct program portion of this contract includeat minimum, the provision of at least two of the three functions detailed here: administrative, educational or supportive supervision. Supervision that encompasses only administrative functions will not be considered billable under Direct Program. To that end, it is the expectation of DOH that those personnel identified as Supervisors have no more than one degree of separation from direct client care. Exceptions to this rule can be presented and considered to and by DOH Contract Management. It will fall to the requesting organization to satisfactorily demonstrate that any Supervisory positions falling within the scope of Direct Progrsm are meeting the expectation of provision of Exhibit A, Statement of Work Page 6 of 9 Contract Number CLH31015-Amendment 17