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<br />Kittitas County Travel & Expense Policy <br /> <br />An exception request will need to be completed and approved by the BOCC if otherwise not meeting the <br />requirements of this section. <br />Lodging reimbursement is allowed up to the amounts listed in Schedule A: Reimbursement Rates. The <br />following items are required for reimbursements: <br />Reimbursement is not allowed for non-commercial lodging (i.e. staying with relatives or friends). <br />The finance office would prefer to have the rooms paid in advance directly to the hotel using a county <br />credit card. <br />Travelers may maintain lodging points memberships with any hotel or motel organization at their own <br />expense. Participation in these programs must not influence lodging selection that would result in <br />incremental or additional cost to Kittitas County beyond the lowest reasonable lodging availability. <br /> <br />Meal Reimbursement: Meal reimbursement is on a set meal allowance basis as specified in Schedule <br />A: Reimbursement Rates. The following rules apply to meal reimbursements: <br />1. The Elected Official or Department Head must review and authorize the meal reimbursement. <br />2. Meal expenses include the basic cost of a meal, any applicable sales tax and tips, up to the <br />maximum per diem amount. <br />3. Travelers must be traveling outside the county (not including Snoqualmie Pass), more than 50 <br />miles (one way) from their place of work and in a travel status for more than 8 (eight) hours <br />within a workday to receive the daily meal reimbursement ($31.) Travelers must meet each of <br />these criteria AND be staying overnight away from home and/or place of work on official <br />business to receive the full meal reimbursement ($69.) <br />4. If the cost of a meal is included in a registration fee, the traveler cannot claim reimbursement <br />for the identified meal. However, a Traveler with a bonified dietary restriction may request <br />reimbursement for conference meals that do not comply with their dietary needs. <br />5. Meals will be reimbursed for the employee only. Travelers will not be reimbursed for the <br />purchase of anyone else’s meals. <br />6. With documentation, Sheriff’s Office employees can be reimbursed for meals purchased for a <br />material witness in a criminal investigation. <br />7. Employees of Kittitas County who are doing their job during lunch periods are not allowed to <br />claim for reimbursement/or direct payment of lunch, as this time is part of their job (even if <br />grant funded.) <br />4.4 Transportation Reimbursement <br />4.4.A Agency Vehicle: When driving an agency car for County business, the traveler must have a valid <br />and active driver's license recognized under Washington State law, as well as car insurance. The <br />driver’s license and proof of insurance must be in the traveler’s possession while driving any vehicle for <br />official County business purposes. Travelers and passengers using agency vehicles are not eligible to <br />claim mileage expenses. Receipts are necessary for gas purchases made for a government or agency <br />vehicle in order to claim reimbursement. <br />4.4.B - Private Vehicles: With the approval of their Department Head or Elected Official a traveler <br />may drive their personal vehicle to meetings, conferences or other business outside of the county, and <br />may claim reimbursement in accordance with Schedule A: Reimbursement Rates. Employees are not <br />authorized to use their personal vehicles and receive reimbursement when conducting routine