Laserfiche WebLink
<br />Kittitas County Travel & Expense Policy <br /> <br />4. POLICY <br />Set of general guidelines. Outlines the plan for tackling certain issues. Should be: clear and concise using simple <br />language (avoid acronyms or jargon). Explains the rule NOT how to implement the rule (this is addresses in the <br />procedures section). <br />4.1 Meals, Coffee & Refreshments at Meetings: Meals, coffee and refreshments are authorized for <br />reimbursement only at specific county meetings or formal training sessions, and under certain <br />circumstances. All Departments should check with the Finance Office before arranging for meals, <br />coffee or refreshments at a meeting, formal training session, and certain other circumstances. This rule <br />is not intended to be used for normal daily business of employees. <br />4.1.A Coffee & Light Refreshments: Reimbursement of coffee and light refreshments will be allowed <br />at agency-sponsored meetings or formal training sessions if the following conditions are met: <br />1. County business is being conducted at the meeting or formal training session; <br />2. The coffee and/or light refreshments are available to avoid disruption of the meeting due to <br />breaks; <br />3. The requesting Department receives advance approval from the finance office. <br />4.1.B County Provided Refreshments & Meals at County Sponsored Meetings: The County may <br />provide refreshments and/or meals to County employees at select County sponsored meetings. The <br />following conditions must be met before refreshments and/or meals will-be provided: <br />1. County business is being conducted at the meeting or formal training session is being held; <br />2. The refreshments and/or meals are an integral part of the meeting for formal training session; <br />3. The meeting or training is being held for County employees; refreshments and meals may not <br />be provided to the general public; <br />4. The Elected Official or Department Head of the office hosting the meeting/training reviews and <br />authorizes the request; <br />5. The coordinator must have formal approval from the Board of County Commissioners before <br />refreshments and/or meals will be provided; <br />6. The requesting Department receives advance approval from the finance office. <br />4.1.C Emergency Situations: During emergency situations such as, but not limited to, initial crime <br />scene investigation, major crimes, emergency evacuation situations, natural disasters, search and <br />rescue operations, etc., where stopping or traveling for a meal break could worsen the situation <br />and/or increase costs to the County, the Authorizing Individual may provide County employees an on- <br />scene meal at nominal cost. Nominal cost shall follow the OFM SAAM Section 10.90.20 fixed allowance <br />for each meal. <br /> <br />4.2 Lodging Reimbursement: Overnight lodging reimbursement may be authorized for seminars, <br />conferences, or business meetings if the following criteria are met: <br />1. The Elected Official or Department Head reviews and authorizes the travel; <br />2. The traveler must be away overnight from their official station and residence; <br />3. The event is taking place outside of Kittitas County (excluding Snoqualmie Pass); and <br />4. The event is 50 or more miles from the workplace ( with the exception of Yakima at the <br />discretion of EO/DH.)