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2023-25 Biennium Voluntary Stewardship Program <br />COMMISSION and COUNTY Agreement <br />APPENDIX C — BILLING PROCEDURE <br />The COUNTY shall submit monthly invoices in the form and manner identified by the <br />COMMISSION to the Commission's VSP Contract Manager: <br />Nicole Boyes <br />VSP Contract Manager <br />Washington State Conservation Commission <br />P.O. Box 47721 <br />Olympia, WA 98504 <br />Send invoices to: sccorants@sccgrants.wa.gov <br />For billing questions, contact: nboyes@scc.wa.,gov phone: 564-669-3149 <br />Invoices will follow procedures outlined in the most current Grant and Contract Procedure <br />Manual. Invoices for payment shall be submitted monthly. An invoice shall be submitted <br />regardless of whether work has been performed on the project, this is considered a "No <br />Activity" Invoice. Quarterly billings are not allowed and will not be accepted. A time <br />summary for staff costs, including compensation or billing rates, shall be attached. Staff <br />time billing is to be based on composite rates submitted to SCC, loaded composite rates <br />are not allowed per the Grant and Contract Procedure Manual. Individual time records will <br />be kept available at the COUNTY for review, in accordance with the Secretary of State's <br />document retention schedule of the Secretary of State archives. A copy of any contractor <br />invoices, or other receipts will be attached to the billing. <br />Payment to the COUNTY for approved and completed work will be made by account transfer <br />by the COMMISSION monthly upon receipt of the invoice. Payment will be made to the <br />person identified at the COUNTY in APPENDIX D — RESPONSIBLE INDIVIDUALS unless the <br />COUNTY shall identify and provide contact information to the COMMISSION to the person <br />listed in APPENDIX C - BILLING PROCEDURE herein. <br />Final Request for Payment: <br />The COUNTY must submit final requests for compensation during the current fiscal year no <br />later than July 10 after the end of the current fiscal year. Failure to comply with this timeline <br />may result in denial of any such claim. <br />VSP 2023-25 Biennium Contract Between the WSCC and County - Page 20 of 21 <br />