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DocuSign Envelope lD: C6C78351-0CC2-4ADA-920 A-F48362A2D017 <br />determine the rate. Documentation must be on file locally and available to <br />AoC and state Auditor. The vendor invoices must also be on file locally. <br />2, Professional Services <br />General - Detailed vendor invoice to include detailed description of work <br />performed, contract number, hours, and hourly rate or time and <br />attendance cards must be kept locally. All work must be related to the <br />filing, processing, case management, or direct services related to Becca <br />cases and invoice must be approved by authorizing authority (i.e. court <br />administrator or his or her delegate) before inclusion in reimbursement <br />request. However, these documents do not need to accompany the <br />invoice to Aoc. They should be readily available for audit purposes. <br />Defense Attorney - lnvoice must identify the specific Becca cases for <br />which reimbursement is requested, hours worked, and the hourly or flat <br />rate that was charged. These documents do not need to accompany the <br />invoice to Aoc. They should be readily available for audit prrporur. <br />Prosecutor - lnvoice to include a breakdown of billable hours/rates working <br />on filed Becca cases or invoice based on a per Becca petition cost toprocess along with rationale and explanation on how petition cost wasdetermined. These documents do not need to accompany the invoice toAOC. They should be readily available for audit purposes. <br />a <br />a <br />3. Goods <br />4. <br />. Supplies <br />o Actual costs - Supplies should be necessary for Becca caseprocessing or management and may include consumable supplies.Vendor invoices shourd be kept tocatty for audit purposes.o costs Allocated by rnternar Administritive Rate - suppries may beallocated, but an internal administrative rate must be documented andapproved by the court administrator, This internal administrative ratemust be documented with the formula used to determine the rate.Documentation must be on file and available to Aoc and StateAuditor. The vendor invoices must be on fire rocaily. <br />Equipment <br />. Actual costs - Reimbursement request does not need to include thevendor invoice if direcfly rerated to Becca; howevei,-iimust be kept rocalyand equipment is used sorery for case processing or management. Anymajor purchase must be approved by Aoc erole"ciManager prior topurchase. Major purchase is defined as purchase of an item where thecost is greater than $500 or where the service/maintenance period on theequipment is greater than one year and could **"uuJ $500 in total <br />3BECCA Guidetines 9t2021