Homeland Security Grant E23-116 - Laserfiche WebLink

Home Browse Search

7. SUBRECIPIENT MONITORING a. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of the Department's monitoring activities will be to ensure that agencies receiving federal pass- through funds are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F. b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall complete and return to the Department an Audit CertificationlFFATA form. This form is requiredto be completed once per calendar year, per Subrecipient, and not per agreement. The Department's Contracts Oflice will request the Subrecipient submit an updated form at the beginning of each calendar year in which the Subrecipient has an active agreement. c. Monitoring activities may include, but are not limited to: i. Review of linancial and performance reports: ii. Monitoring and documenling the completion of Agreement deliverables; iii. Documentation ol phone calls, meetings (e.9., agendas, sign-in sheets, meeting minutes), e- mails, and conespondence; iv. Review of reimbursernent requests and supporting documentation to ensure allowability and consistencywith Agreement Work Plan (Attachments D-1, D-2, D-3), Budget (Attachment E), and federal requirements; v. Observation and documentation of Agreement-related activities, such as exercises, training, events, and equipment demonstrations; and vi. On-site visits to revbw equipment records and inventories, to verifo source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above, for any non-federal enti$ to which the Subrecipient makes a subaward as a pass-through entity under this Agreement. e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be addressed through a conective action plan. 8. LTMTTED ENGLTSH pROFtCtENCy (CtVtL RtcHTS ACT OF 19S4 TTTLE Vt) The Subrecipient must comply with the Title Vl of the Civil Rights Act of 1964 (Title Vt) prohibition against discrimination on the basis of national origin, which requires that subrecipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited Englishproficiency (LEP) to their programs and services. Providing meaningfui access for persons with LEP may entail providing language assistance services, including oral inlerpretation and written lranslation. Executive Order 13166, lmproving Access to Services for Persons with Limited English Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting such organizations and entities in understanding their language acces$ obligations. DHS published the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance feclpi.enls Regardlng Tille Vl Prohibition against National Origin Discrimination Affecting Limited !ng$f ePncient Persons, 78 Fed. Reg. 2175$21768, (April 18, 20111, The Guidance provides helpful information such as how a recipient can determine the extent of its obligation to'provide language seruices, selecting language services, and elements of an effective plan on language assistance for LEP persons. For additional assistance and information regarding language access obligations, please referto the DHS Recipient Guidance at httos:/Ailww.dhs.qov/g-u.idance-ogFlished- helo-department-supoorted-orqanizations-provide-mea4jngfuhaqgqgs-peopl+limited anO aUdltionat resourc€s on httos:/fumw. leo.go.v. 9. NIMS COMPLIANCE a. The National lncident Management System (NIMS) idEntifies concepts and principles that answer how to manage emergencies from preparedness to recovery regardless of their cause, size, location, or complexity, NIMS provides a consistent, nationwide approach and vocabulary for DHS-FEMA-HSG P.SHSP.FY22 Page E of44 l(ttitas Gounty, E23-116