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2.3 Auxiliary Equipment <br />Fund 501 shall recover costs for all auxiliary vehicle and equipment accessories at the time <br />of purchase and installation, rather than recovering costs over life of vehicle or equipment. <br />Requesting parties will be noticed of the anticipated cost of auxiliary equipment or <br />accessories prior to acquisition. <br />2.4 Upgrades <br />Fund 501 shall recover costs for renting department's requested upgrades to standard <br />vehicle or maintenance parts, not typically stocked, or supplied by the central stores <br />portion of Fund 501 assets, at the time of purchase and installation. <br />2.5 Cost Efficiency <br />In an effort to keep rental rates cost-effective, the Division Manager shall place an <br />emphasis on purchase price, fuel efficiency, and appropriate class size, make, and <br />models when purchasing vehicles and equipment. The requesting County Official will <br />be consulted if the requested vehicle or equipment creates concern on the part of the <br />Division Manager. <br />2.6 User Responsibility <br />Each Department or its assigned user shall be responsible to keep Fund 501 vehicles and <br />equipment appropriately clean, both inside and outside. Fund 501 will not pay car washing <br />or interior detail costs. <br />2.7 Department Responsibility <br />Each Department will be responsible for paying its own ferry fees, traffic infractions, and parking <br />fees. They will not be charged to or paid through Fund 501. <br />2.8 Fuel <br />Fund 501 will not reimburse renting departments for any fuel purchases made at non -approved <br />fuel depots unless Fund 501 provided fuel credit cards are used or prior authorization is given. <br />Renting departments may check out Fund 501 provided fuel credit cards at the Public Works <br />accounting office for trips outside the County. Upon completion of the trip, the renting <br />department shall promptly return the credit card to the Public Works accounting office. <br />2.9 Damaged Vehicle/Equipment <br />If a vehicle or piece of equipment is wrecked or damaged, or for any other reason <br />outside of Fund 501's responsibility, its service is lost prior to its depreciated life, and it will <br />be the responsibility of the renting department to pay the difference in costs to replace or repair <br />it. Fund 501 does not carry collision insurance on vehicles or equipment. <br />2.10 Pool Vehicles <br />The Fund 501 Division Manager will provide pool vehicles for those departments that <br />don't have need for permanently assigned vehicles or for vehicles such as travel vans used <br />periodically for group travel. Short-term rental rates shall be established for these vehicles <br />and invoiced to the requesting department. <br />Page 6 of 11 <br />