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1.5 Appeal Division Manager's Decision on Replacement Request <br />If the decision made by the fund Division Manager is not acceptable to the county official, <br />their reasons for disagreement, along with their specific request shall be given to the Director <br />of Public Works for review. The Director of Public Works will either determine in favor of <br />the Division Manager, or provide an alternative decision based on additional information <br />received. The decision of the Public Works Director will be given to the county official for <br />approval. If the department approves the decision, the Division Manager will pursue <br />replacement on behalf of the county official. If the decision is not approved the county <br />official may appeal the decision to the Board of County Commissioners, whose decision will <br />be final. <br />2.0 EQUIPTM ENT RENTAL <br />2.1 Fund 501 Rental Rates <br />Rates shall reflect 100 percent of annual expense, including depreciation, fuel, labor and parts <br />for repairs and service, insurance, indirect costs and overhead. The amount of collected <br />depreciation per vehicle is defined by its assigned useful life. Equipment purchased under <br />$5,000 is expensed in the year of purchase. A surcharge will be added annually adjusting for <br />anticipated inflation. The surcharge rate will not be applied when developing rental rates for <br />use during declared federal disasters. The rates are subject to annul review by the Board of <br />County Commissioners. <br />The rates for all Fund 501 services will be developed by the Division Manager and submitted <br />to the County Engineer for approval. The proposed rates will be presented to the Director of <br />Public Works who, as part of the annual budget process, will consider the rates along with the <br />Fund budget and submit a recommended rate resolution to the Board of Kittitas County <br />Commissioners for approval, along with specific budget documents. The Board of Kittitas <br />County Commissioners shall set Fund 501 rates by resolution. Four considerations make up a <br />blended rate per vehicle in the fleet: operational expenses, depreciation, corrections for prior <br />years and a surcharge for equipment replacement. The surcharge accounts for known pending <br />costs such as annual inflation. The Public Works Director determines the surcharge rate in <br />conjunction with the Finance Manager. The surcharge rate is not assigned to fleet vehicles <br />during response to a declared federal emergency. Prior to finalizing annual rates, current <br />federal equipment rental rates are compared to Fund 501 draft rates to inform decisionmakers. <br />Adjustments to the rates are made as needed in order to work toward an equitable status, as <br />one fund should not make a profit over another fund. Equipment purchased under $5,000 will <br />be assigned an annual rental amount. <br />2.2 Base Vehicle/Equipment <br />The Division Manager shall determine the base vehicle or equipment to be provided and what <br />standard accessories are supplied with the vehicle or equipment. Standard equipment shall <br />include fire extinguisher, first aid kit (users to keep stocked after original installation), and <br />factory/dealership installed accessories ordered with vehicle or equipment as stipulated by the <br />Department Director. <br />Page 5 of 11 <br />