RES 2023-010 - Laserfiche WebLink

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o Schedules and organizes activities such as meetings, travel, events, and activities for the organization.. Performs desktop publishing. Creates and develops visual presentations for the ED. Establishes, develops, maintains and updates filing system for the ED and the organization. Retrieves information from files when needed. Establishes, develops, maintains, and updates library of industry, city, county trade publications.. Organizes and prioritizes incoming digital information and phone calls.o Handles tenant relations, fields inquiries from current and future tenants, tenant invoicing, and relays tenant requests, complaints, and compliments.o Performs A/P and A/R functions.. Obtains payment approvals from ED and prepares checks for signature.o Manages accounting entries in QuickBooks.r Sorts and distributes mail and other forms of correspondence. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.o Answers phones for the organization general number. Takes messages or fields/answers all routine and non-routine questions.o Acts as a liaison with other outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non- routine information and explains policies when necessary.. Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the ED, which may include planning and coordinating presentations, disseminating information, coordinating direct mailings, creating brochures.. Coordinates with administrative assistants and points of contact in other external community organizations, both public and private.. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Upon request we will make available the full text of each job description. 2. ls this a new position for )rour orqanization? lf so, please describe why this position is needed. lf not. why is it a necessary for this fund to continue to support this position. ln essence, yes. The recommendations found in our September 2022 staffing study include creating a new position and expanding an existing position. As context: Staffing for CenterFuse, Ellensburg's Business Development Authority (EBDA), has transitioned over time. Shortly after being established in 1994, EBDA hired a full-time Executive Director and support staff to manage daily operations and projects. Around 2004, the EBDA, (then called the Economic Development Group of Kittitas County and Phoenix Economic Development Group) using the City of Ellensburg's authority in city code chapter 1.62 and by action of Ellensburg City Council, determined the staffing of the EBDA to be on a contractual basis with the Kittitas County Chamber of Commerce. This contractual relationship between the City and Chamber for staff