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of Homeland Security (DHS) Noticc d Funding Opportunily (NOFO) Flscat year <br />(FY) 2021 Emeryency Management pertwmanci Gnnt ftueq d6cument, theManual, the DHS Award Letter for Gnnt No. EMS-2a2i-Eir-owog-s0l in <br />Attachment C, and the federal regulations commonly applicable to DHSIFEMAgrants. <br />iii. The Subrecipient shall be responsible to the Department for ensudng that all2IEMPC'ARPA federal award funds provided to its subrecipieits, and <br />associated matching frlnds, are used in accordance with applicablefederaland <br />state statutes and regulations, and the terms and conditiond brtne Aderal award <br />setforth inAftachment C of thlsAgreement. <br />2. BUDGET, REIMBURSEiIIENT, AND TIMELINEa. \Mthin the total Grant Agreement Amount, travet, subcontrads, salaries, benefits, printing, <br />equipment, and other goods and seruices or o0pr budget categofies will be reimbursed <br />on an actual cost basis upon completion unless otherwise provided in this Agreement-b. The maximum amount of all reimbursemenl reqrcsts permitted to be submitted underthisegreemglt, including the finalrcimbursement iequest, is limited to and shall not exeeOthe total Grant Agreement Amount. <br />c. lf the Subrecipienl ctrooses to include indirect costs within the Budget (Attachmenl F),additional documentation is required based on the appticable sttuatioi. ni oescrioeJin zCFR 200,414 and Appendix Vllto 2 CFR 2@: <br />i. lf the Subrecipient receives direc{ trnding ftom any Federal agency(ieo), <br />documentation of lhe rate must be srbmitted to the tlei,artment fey-eersdnnetperthe folloring: ' <br />A. More than $35 million, tte approved irdirect cost rate agr€ement <br />negotiatad wilh lts federal cognizant agmcy. <br />B. Less than $35 mlllion, the indirec{ cost proposaldeveloped in accordance <br />with Apperdix Vll of 2 CFR 2fi1requirenrents. <br />ii- lf the Subrecipient does not receive dired bderalfunds (i.e., only receives funds <br />as a subrecipienl), the-Subrecipient must either elect tb charg'-e a de minimus <br />rate of ten percent (10alo) or lo7o of rnodifted total dired coits or choose to <br />rygotiale a higher rate with lhe Departnent. lf tle latter is prefened, the <br />subrecipient must contad Departnent Key personnatfor approvdt *epe. ' <br />d. For travel oosts, the Subrecipient shall comply with 2 CFR Z00.4ZS and shoutd consufttheir internal policies, state rates set pursuant io RCW43.03.0$0 and RCW43.03.OOO asnow-existing or amended, and federal maximum rates set forth al httos://www.qQa.qov, <br />and followthe most restricttue. lf lravelcosts exceed set stiate orbaeEiliili s <br />shall not be reimbursad withoutwritten approval by Depadment Key personnel. <br />e. Reimbursement requests will include a properly completed State A-lg lnrroice Form andReimburcement Spreadsheet (in the format prwided by the Department) Oetalfin! itreelgendftures for which reimbursement ls sought. neimuursembnt requbse mui begbmltted to Reimbursements@mil.wa.qoy no liter than the due dates ipteo wittlin ttre <br />Timel ine (Attachment E). <br />Rcimbursement request totals should be commensurate to the time spenl processing by <br />the Subrecipient and the Departnent. <br />f lg*ipts and/or backup documentation for any approved items frat are authorized underthls Agreement must be maintained by the SOrLihPnt consbtent with rewd retenuon <br />requlrements of this Agreement and be made availibte upon r€quest by the Oipartmintand auditors. <br />g. The SubrecipbnJ must rEqe{ prlorwrifien approvalfom Department Key personnel towaive or exlend a due date in the Timcline (nttactrment E). for waivei or extended <br />DHS-FEMA€MPG{RPAFY21 page 3 of 34 Kititras Cunty Shedffs Offce EM, EU2-2r'4