Res-2022-034 - Laserfiche WebLink

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responsible for providing Kittitas County Sheriffs Office with an ASPEN use/s identification number. WSP's Commercial Vehicle Division Computer Support Supervisor will work with Kittitas County Sheriffs Office technical representative to arrange a date for initial installation and training of the ASPEN and ISS applications. 2) Software Distribution. WSP shall provide to Kittitas County Sheriffs Office one initial installation copy each of the current versions of ASPEN and ISS software. Kittitas County Sheriffs Office shall be responsible for obtaining newer versions of this software as they become available. Software is available on the FMCSA website; if any criticalsoftware is unavailable on the website, upon request, WSp shall provide that data to the designated lT specialist to update Kittitas County Sheriffs Office's ASPEN Programs. 3) Traininq. WSP shall conduct one initialASPEN/ISS training class for Kittitas County Sheriffs Office ASPEN computer specialist and up to five Kittitas County Sheriffs Office officers. All subsequent training will be the responsibility of Kittiias Cou nty Sheriff's Office. 3. ASPEN Equipment. a. Equipment Reimbursement. Kiftitas County Sheriffs Office is responsibte for providing the computer equipment necessary for Kittitas County Sheriffs Office to perform CMV inspections. Subject to available funding and solely at WSP's option, Kittitas County Sheriffs Office may receive reimbursement from WSP to provide initial computer equipment for each CVSA certified Kittitas County Sheriffs ffice officer to aid in the purchase of the necessary computer equipment. Kittitas County Sheriffs Office is responsible for all computer equipment they use under this Agreement; and to ensure that the ASPEN and ISS applications coexist effectively with other possible applications on their computers. b. Title and Use of Equipment. Upon successful completion of the terms of this Agreement, all equipment purchased by Kittitas County Sheriff's Office with Agreement funds will be owned by Kittitas County Sheriffs Office. Kittitas County Sheriffi Office shall be responsible for any and all operation, maintenance, replacement, and for the safe operation of such equipment, including all questions of liability. c. Equipment Management. lf WSP reimburses Kittitas County Sheriffs Office for the purchase of equipment associated with this Agreement, Kittitas County Sheriffs Office shall manage that equipment according to the following: 1) Eouipment Records. Kittitas County Sheriffs Office shall maintain equipment records that include: a description of the equipment; the manufacturer's serial number, model number, or other identification number; the Catalog of Federal Domestic Assistance (CFDA) number 20.218 or other CFDA number provided by WSP; who holds tiile; the acquisition date; the cost of the equipment and the percentage of federal participation in the cost; the location, use and condition of the equipment at the date the information was reported; and disposition data including the date of disposal and sale price of the equipment. Equipment records shall be retained by Kittitas Gounty Sheriffs Office for a period of six (6) years from the date of the disposition, replacement or transfer. lf any litigation, claim, or audit is started before the expiration of the six year period, the records shall be retained by Kittitas County Sheriffs Office until all litigations, claims, or audit findings involving the records have been resolved, 2) lnventories. Kittitas County Sheriffs Office shall take a physical inventory of the Page 7 of 8