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3.4.7 Inventory <br />•IT maintains the inventory of all computers,monitors,network hardware (includinq <br />access points),and enterprise software.(CJIS 5.9 §5.13.1.1) <br />•Departments maintain the inventory of their department software. <br />•DHIEOs are responsible for the custodianship of all technology residing within their <br />department and coordinating moves (locations,connections,and custodianship)with <br />IT. <br />•Disposalldecommissioning of all inventoried technology must be coordinated with IT. <br />•Disposal of MALL data storage devices (including flash drives)must be <br />coordinated with IT who will ensure properaFe destructioneyed or eFased-erasure <br />prior to disposalldisposition (see Technology Policy 7.4.9 Destroying and erasing <br />media). <br />3.4.8 Computer and Monitor Replacement (rotation) <br />Rotation schedule: <br />•Computers -every 4 years <br />•Monitors -minimum of every 6 years <br />No equipment will be used after the rotation schedule unless authorized by the IT Director. <br />Shorter rotation schedules may be coordinated with the DHIEO and billed accordingly. <br />Departments are expected to use the equipment deployed to their staffemployees for the <br />entire rotation schedule.If staffing levels or job duties change resulting in a change of <br />equipment requirements,IT will work with the DHIEO to make appropriate changes to the <br />equipment. <br />When a computer or monitor is no longer needed by a department or has reached the end of <br />its life cycle,it must be returned to IT and become part of the CRIS inventory.The <br />department shall not be reimbursed frem--the--GRIS fund for equipment returned to IT or for <br />any_surplus value received by IT at disposition . <br />Grant funded and gifted equipment,unless required otherwise by contract,will have the <br />same rotation schedule-applieë4e them.When they have reached their scheduled rotation- <br />sehedule,the DHIEO will replace the equipment with other grant funded or gifted equipment, <br />purchase a replacement which will become part of the CRIS inventory,or take the <br />equipment out of service.All equipment that reaches the end of its rotation schedule will be <br />released to IT and become part of the CRIS fund inventory-or processed according to the <br />grant. <br />3.5 Responsibilities <br />3.5.1 DHIEO <br />LMake all inventoried technology purchases through IT. <br />3.5.2 Employees <br />2-- <br />11