Res-2021-029 - Laserfiche WebLink

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DEPARTMENTS THAT PROVIDE DIRECT SERVICES Aud itor- Ad min istration The Auditor is responsible for 5 sub-departments: Accounting, Recording, Vehicle Licensing, Elections and Voter Registration. There are 13 employees in the office. During 2019 the accounting staff had 6 full time employees and an intern. The total paid hours for the accounting staff was 13,628 out of 30,914 or 44.08Yo, the accounting staff salaries were $362,573 out of $741,024 or 48.93%; the average of both is 46.51%. After review, it was determined that the County Auditor spends approximately 40o/o of time for administration of the Accounting department with totals $24,962 for allowable salaries and $8,332 for benefits. The operating expenses were distributed by lhe 40% except for the costs related to other divisions within the office. The total Auditor's Administration 2019 expenses are $141 ,470. Ihe amount for the included allowable costs is $42,295. Facilities Maintenance - Motor pool The facilities maintenance expenses for the motor pool was $9,290. The total mileage used by each employee was sorted by each department and was divided by the total miles used for all pool cars to determine the percentage of usage. The 2019 amount of indirect usage for Auditor's Accounting, Human Resource, lnformation Technology, and a percentage of County Treasurer totals $317. County Auditor Administration and Facilities Maintenance did not have vehicle usage that would be included. Department Auditor Accounting I nformation Tech nology County Treasurer Human Resource Total Motor Pool Costs Room Auditor's Accounting Accounting Manager Human Resource Treasurer's Office County Auditor lnformation Services MailRoom Square Footage 345.00 74.00 916.40 1,892.84 152.10 2,668.00 79.05 Percent of total Usage .B5o/o 1.32o/o 1.50o/o .33% Allocation usage Amount Total costs x Percentage of Usage x Allocation Usage 79 122 86 30 317 Amount 2,590 555 6,879 8,697 228 20,027 593 $39,569 100o/o 100% 6121% 100o/o Facilities Maintenance The facilities maintenance expenses for the Courthouse were $503,762; there was depreciation of capitalized expenses on the building and equipment of $86,353. There were $12,375 excludable costs as these were billable cost to other divisions. The total included allowable costs are $553.262 The total included allowable costs were divided by the square footage of the Courthouse building. The Courthouse building square footage is 73,707. The total expenses divided by the square footage equals $6.25 per square foot. The allowable included costs for the Facilities Maintenance total $72,657. The following is the breakdown. % allowed 100 100 100 61 20 100 100 TOTAL 6