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AMENDMENT #17demographic cards, etc.). Supporting documentation may be kept at the Subrecipient level, but shall be available for review within six years from the date of the last quarterlyclaim submittal. Any costs that cannot be substantiated by source documents will be disallowed as charges to SNAp-Ed.TravelThe Subrecipient is expected to comply with the Office of Financial Management's Travel Management Requirement and Restrictions as found in policy 10.10AmendmentsSubrecipients should check the current year's federal SNAP-Ed guidance, the current year's DOH SNAP-Ed budget amendment guidance, and/or with a DOH SNAp-Ed programconsultant to know what changes they can make on their own and what changes require an amendment and pre-approval in writing. Notify DOH staff prior to implementingamendments that significantly change the scope or direction ofthe approved project plan, including creatingnew-or completely .ndlng inierventions, or adding dlfferentwritten budget amendment request to DOH, and receive written approval from DOH, prior to making any changes within their p.oj..t or budget and prior to making any purchasesincluded within the amendment. Any requests needing USDA approval must be submitted to DOH no later than April 1st of eaih fiscal year,-or no later than date specineA UyUSDA, DSHS, or DOH. Following the current year's guidance when required, if Subrecipients submit plan or budget no cost amendments that do not require DSH-S or USDAapproval, DOH can review those and make approvals on a case by case basis during the federal fiscal year following the current year's guidance when required. All costamendments that do not require DSHS or USDA approval should be submitted to DOH no later than July 16s of eaih fiscal year.OvertimeStaff overtime is not billable in the DOH SNAP-Ed program unless it has been reviewed by the DOH SNAP-Ed program in advance and approved in writing.Special Funding RequirementsPayment for deliverables as specified herein is dependent on receipt offunding from the USDA funding sources. In the event funding is not received, DOH is under no obligationto make payments for the deliverables as specified. If funding is reduced or limited in any way after the effective date of this contract and prior to normal completion, DOFi-mayterminate task(s), remove funds, or reallocate funds at DOH's discretion under new funding limitations and conditions. DOH will make payments only upon the receipt of thefunding. DOH will notiry the Subrecipient within 10 working days upon notice by the funding source of funding availability.Special Billing Requirementsl. All invoices, billing, and reimbursements must be in compliance with all applicable Federal laws, rules, regulations including the current year SNAp-Ed Guidance and OMBcirculars governing cost issues.2. Total costs billed will not exceed the USDA-approved budget amount listed in the box below.. Bills must be for only SNAP-Ed specific activities, using a DOH A19-lA Invoice voucher.r A SNAP-Ed specific A19-lA must be submitted to the subrecipient's designated DOH SNAP-Ed staff member within 30 days of the last day of the month for which thework is being billed, ORo An Subrecipient may request pre-approval to bill every 2 months instead, in which case, that Subrecipient is required to adhere to the billing due dates provided by DOH.3. The SNAP-Ed program will deny payment for any costs not submitted by the due date without prior approval. If for ANY reason a Subrecipient is unable to submit the SNAp-Ed A- I 9- I A on the due date, the Subrecipient is required to submit a request for an exception to the DOH no later than 7 days prior to due date to the DOH SNAp-Edprogram. The SNAP-Ed program reserves the right and responsibility to either approve or deny the request for an exception and will reply to the request.Exhibit A, Statements of WorkRevised as ofSeptember 15,2020Page4l of42Contract Number CLHI 8249 - 1 7