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Attachment C 7.3.2 Timeliness Participant data should be entered into HMIS as close to the date of collection as possible. Entering data as soon as possible supports data quality by avoiding backlogs of pending data and allowing near real time analysis and reporting. Shelter Programs must enter/update project participant data in HMIS within 14 calendar days following the date of project enrollment/exit. Counties not using the State HMIS (data integration counties), must work with the HMIS Manager to provide full CSV exports every six months. When Commerce is able to accept monthly imports, Counties must upload data to the State's HMIS using XML or CSV schema compliant with current HUD HMIS Data Standards. Uploads must occur no later than the 30th calendar day following the end of each month. Counties not able to export and upload data to the State HMIS using an approved format must use the State HMIS for direct data entry. 7.3.9 Accuracy Data entered into HMIS must reflect the real situation of the participant as closely as possible. Accurate data is necessary to ensure any project reporting fairly represents the work of the project and each participant's story. Exomples of ddto accurocy: Elements of Data Accuracy Project Start Date Date of Birth and , Ensure the two are not the same dates Ensure responses for Prior living situation, Length of stay in prior living situation, Situation data Approximate date homelessness started, Numbe Prior Living elements Disabling Condition homelessness in the last 3 years, and Number of the last 3 ye91s do not conflict with each other Ensure the Yes/No answer does not conflict with conditions Ensure the Yes/No answer does not conflict with Ensure the Yes/No answer does not conflict with income. r of times the client has experienced 'months experiencing homelessness in trre speciric ivp"j ot aiiinrine i : the spec,ific types of f'"iftf' l1irfinc", . the specific sources of monthly j Health lnsurance Monthly lncome , rvon-i"irt eenetiti Relationship to Head of Household . i' r Veteran Status i, Project Population Specifics Ensure the benefits. ' Ensure there is only one Head of Household for any given household (including clients served individually) and that this element is entered and accurate for all household members. Ensure individuals under L8 years of qge 9re n9t ldentified as veterans. Ensure that projects only serving individuals only enroll individuals and not multi- , person households. Ensure that projects only serving families with children only enroll families with children. Ensure that projects only serving clients of a specific age range only enroll clients of Yes/No "nr*"r. Jo"i not .onif iii with the specific sources of non-cash that age range. Page 043 26