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Lb,:u.1ign Envelapi: lD: 2A33Q1 1 1-0:3A7-4€37-944|1-41 ?6tlA?ACCn4 <br />$pecial T*rms and Conditions <br />12.Oata Disposition. Contractor is responsilrle 1o ensure that all Data, including paper and electronic <br />records, is retained pursuant to Washington Staie retention standards" Prior to the destruclion of any <br />Data. ihe DCYF Contact specified for this contract, musi be notified in writing and pernrission given irr <br />writing to deslroy any such Data. When the corrtracted urork has been completed or when the Data is <br />no longer needed, Data shall be retained pllrslranl to lhe reiention standards required by chapter40.14 <br />ftCW, or relurned to DCYF. <br />a. Once written permission to desfoy Data has been granted by OCYF to the Contractor, the following <br />acceplafile methocJs elf deslruction nrust be used: <br />13 <br />b. lf any Data is requ ired to be clestroyed pursuant to this Section, within fifteen i 1 5) calendar days <br />afier conrpletion of such destruction the Contractor shall conplete and cieliver to DCYF a signed <br />Ceftification of Data Disposition, which can [:e found at this webpage: <br />hl J u"a ;:lvrrl:.y."{t ruly:iLL"**--rti:}x.ri . <br />Data sharedwith Subcontractors. lf Data provided underlhis Ccntract is to be shareciwith a <br />subcontractol, the CCIntract with the subcontraclor rnust include all cf the data security provisions within <br />thi* Contract and within any amendmenis, attachnents, or exhibiis wiihin this Coniracl, lf th* <br />Conlraclor cannot protect the Data as articulated within this Contract, then the contract with the <br />subcontractor must be submitled to the DCYF Contact specifiecl for this contract for review sncl <br />approval. <br />14 Notification of Conrpronriue or Potential Conrpromise. The compromise or potential compronrise of <br />DCYF shared Data musl be reported to tlre DCYF Contact clesignated in the Contractvrrithin one {1) <br />business day of discorrerY. lf no DCYF Coniaci is designatecj in the Contract, then the notification must <br />be repor{ed to the DC'/F Frivacy officer at: riqfi.:ry12,Ep"!j.|y;9:ti1l:a"i.,:#a;str:i. eontractor must atso take <br />frction$ to mitigate the risk of loss anel eor"rrply wilh any notificalion or othar requirerrents imposecl by <br />law or DCYF. <br />15. Breach of Dstn. ln the event of a breach by the Contraclor *f ttris Exhibit and in aclclition to all other <br />Ds.lliirffil$nt of Childron, Yirulh & Fairrilics <br />t0'i7CF County Ft'cgranr Aqreelrefi: (6-1-:019) Fage 15 <br />Data stored an:lAlill be destroyed by: <br />Se rver or workstaiion hard disks, or <br />Renrovable nredia (e.9. floppies, U$B flash <br />drives, podable harcl disks) exclr-rding optical <br />discs <br />Using a "wipe" uiility which will overwrite the Data at <br />least three (3) times r:sing either rqndom or single <br />character data. or <br />Degaussing sufficiently to ensure that the Data <br />cannot be reconctructed, or <br />Physically destroving the disk <br />Paper docum*nts lviih sensitive or <br />Confidential I nformation <br />Recycling through a contracted firrr, pr"ovidecl the <br />conlract with ttre rerycler assures that the <br />confidentiality of D*ta rvill be proteciecl. <br />Paper documents cont*ining e onficJential <br />lnfonrratiorr requiring special handling (e.g <br />pfotected health information) <br />On-site shredding, pulping, or incinerution <br />Opticaldiscs (e.9. CDs or DVDs)lncineraiion, shredding, or canrpletely defacing tlre <br />readable surface with a eoarse abrasive <br />lVlasnetic tape Degaussirrg, incinerating or crosscut shreddino