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i �scno6s _.. to rkc�N <br />G'9 <br />9 <br />KITTITAS COS NTA' <br />KITTITAIS COUNTY <br />DEPARTMENT OF PUBLIC WORKS <br />Mark Cook, Director <br />STUDY SESSION MINUTES <br />April 10, 2017 <br />THOSE PRESENT: Paul Jewell, Laura Osiadacz, Obie O'Brien (BOCC); Mark <br />Cook, Luke Huck, Candie Leader (DPW); Dan Carlson <br />(CDS); Judy Pless (AU); Chris Horner (PA); Lisa <br />Lawrence (SW) <br />GUESTS: <br />Chad Bala, Pat Deneen <br />MUNICIPAL RESEARCHAND SERVICES CENTER PROFESSIONAL SERVICES <br />ROSTER DISCUSSION.• <br />Mark introduced Judy Pless from the Kittitas County Auditor's office to discuss the MRSC item. <br />Judy stated that in August 2016 the Board of County Commissioners authorized staff to pursue <br />going to MRSC for Small Works, Small Purchasing and Contracting Rosters. Judy added that <br />there are only two times during the year you can join which is December and May. The deadline <br />for December was missed and now there are a few questions that need answered before joining <br />in May. The first being the BOCC has given different levels of department's authorization to <br />sign contracts and also the process of awarding bids once they are opened. Commissioner Jewell <br />responded that only two departments that have authority to sign contracts, one is Public Works <br />and the other is the Fair/Event Center. Discussion was held. <br />Board Direction: <br />No direction. <br />REQUEST TO APPROVE A RESOLUTION TO AWARD THE BID FOR THE <br />MANUFACTURE AND SUPPL Y OFA GGREGA TE FOR BITUMINOUS SURFACE <br />TREATMENT FOR ONE (1) CALENDAR YEAR FOLLOWING <br />Mark presented the Resolution to Award the bid for the Manufacture and Supply of Aggregate <br />for Bituminous Surface Treatment for One (1) Calendar Year following Contract Execution. He <br />then introduced Luke Huck, County Engineer to discuss the item further. Luke reported that the <br />department solicited bids for the manufacture and supply of aggregate for bituminous surface <br />treatment and only one bid was received from Ellensburg Cement Products. This year the bid <br />structure was done differently than in previous years. We are actually testing the material prior to <br />purchasing and in lieu of specifying specific pit sites for stockpiling locations that were primarily <br />owned and operated by Ellensburg Cement Products we are requesting delivery to our own <br />designated pit sites spread out across the county. We did have to hire a third party to test the <br />411 N. Ruby, Suite #1 TEL (509) 962-7523 <br />Ellensburg, WA 98926 FAX (509) 962-7663 <br />