2017-03-13-minutes-bocc-office-admin-meeting

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3/13/2017 MINUTES 2 out and the commitment required of the County appears to be quite large. The Board opted to take no action and for now the project discussion with the County is on hold. LETTER LETTER TO REP. MANWELLER COMMISSIONERS Commissioner O’Brien moved to ratify Chairman Jewell’s signature on a letter to Representative Matt Manweller regarding Kittitas County’s 2017 Capital Budget request for the KVEC Facilities Upgrade project. Commissioner Osiadacz seconded. Motion carried 3-0. REPORT HOPESOURCE YOUTH SCHOLARSHIP COMMISSIONERS Chairman Jewell presented the Board with a packet from HopeSource with a report/update on the Youth Scholarship Program. He reviewed significant details such as ages and genders that participate the most and in what sports the scholarships are used most. He reviewed the contacts made to compile the information and a brief fiscal summary. He stated that there is a proposal up for discussion which would entail using the carry over funds to support youth programs/leagues throughout the County. All organizations that have received funds previously would be sent a simple request for proposals. He explained that the proposal would request information about what the funds are to be used for and the amount requested. Funds would be limited to one time expenditures that support the program such as special events/sports clinics, equipment supplies, etc. He explained that awards would be given based on number of organizations applying and merits of the proposal. Chairman Jewell indicated that individual award amounts would be capped at $500.00 unless a limited number of organizations apply and if funds are not given out in the first RFT process, organizations would be encouraged to apply throughout the year until funds are exhausted. He reviewed a timeline of the award process, and asked if the BoCC was in support of the proposal. Commissioner O’Brien and Commissioner Osiadacz both expressed their support for the proposal and thought it’s a great benefit for children and their families in the County. UPDATE BOCC/ DEPARTMENT HEAD REPORTS COMMISSIONERS Each Commissioner was assigned three different Department Heads to meet with on a weekly basis. This was determined at a Special Meeting with the Board of County Commissioners held on June 18, 2009. Each Commissioner reviewed discussions held with their respective departments and exchanged details of those meetings. On January 3, 2011 the Board determined it would be beneficial to alternate Commissioners that will oversee the different Department Head’s on an annual basis. They determined at the end of 2013 they