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2016-05-24 MINUTES 1 <br />COMMISSIONERS' MINUTES <br />KITTITAS COUNTY, WASHINGTON <br />COMMISSIONER’S AUDITORIUM <br />SPECIAL MEETING <br /> <br />TUESDAY 2:00 P.M. MAY 24, 2016 <br /> <br />Board members present: Chairman Obie O’Brien; Vice-Chairman Paul <br />Jewell & Laura Osiadacz Commissioner. <br /> <br />Others: Mandy Buchholz, Deputy Clerk of the Board; Jim Goeben, IT <br />Director; Andrew Drain, Application Developer; Robin Read, Public <br />Health Administrator; Angela Bugni, Legal Secretary; Karra Bailey, <br />LE Technologist; Doug Fessler, Network Administrator; Tyler Tushkov, <br />Service Desk Specialist; Andrew Drain, Application Development <br />Manager; Kathy Jurgens, Finance System Manager; Kay Kresge, <br />Accountant; Lisa Murray, Administrative Assistant (TR). <br /> <br />SPECIAL MEETING COMPUTER ROTATION PROPOSAL COMMISSIONERS <br /> <br />At 2:00 p.m. Chairman O’Brien opened a Special Meeting to receive a <br />recommendation on a computer rotation proposal from the Information <br />Technology Committee. <br /> <br />Jim Goeben, IT Director presented the Board with a proposal to <br />consider in an attempt to allow for better planning and <br />predictability regarding the County’s annual computer rotation <br />process and to also identify computer inventory waste. He stated <br />that the goals were to have less variability and greater <br />predictability in the computer rotation expenditures and possible <br />reduced costs over all; eliminate waste in the computer inventory <br />and the rotation process; provide right-sized, modern and efficient <br />equipment to the County employees; and to improve customer <br />satisfaction with the equipment and rotation process. He stated that <br />in August of 2015 IT sponsored a Lean Kaizen project. He reviewed <br />the steps the Lean Team worked through as well as the current state <br />and possible solutions. He gave the Board an ER&R Fund overview <br />based of the work he, Judy Pless, Budget & Finance Manager & <br />Commissioner Jewell developed. He reviewed the preliminary <br />implementation plan for the ER&R fund should the Board move forward <br />with that recommendation. He reviewed the current status of IT’s <br />inventory, equipment & rotation and explained that no equipment will <br />be used after the rotation schedule unless authorized by the IT <br />Director. Mr. Goeben stated that based on current computer costs and <br />number of computers, the following projection shows the estimated <br />fund balance over the first 4 years (see memo of fund balance <br />projection). He explained the work IT performed of a review of the <br />PC lifecycle management analyses and best practices. He outlined the <br />response from the Office of Financial Management (OFM) after their <br />review of the IT Upgrade Policy Review and their recommendations