2019-12-10-minutes-solid-waste-and-maintenance

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PHASE 5A -SCOPE OF WORK b. Fuel surcharge c. Update average 2008/2009 drop box haul weights and approach "...all reasonable measures to insure ... with 10% limitation" d. Recycling compensation method. Identify price indexes for materials and propose a price index -based compensation formula with hauling cost (F) more clearly separated from the cost of processing and sales (recyclable material credit (H)). e. Explore fee adjustment mechanisms. There are indexes that are more accurate than CPI, with a tradeoff between accuracy and complexity. 3. Term and Effective Date (Section VI). 4. Operation of the System (Section VII). 5. Hours and Days of Operations (Section VIII). 6. Community Clean-ups and Christmas Trees (Section IX). 7. Repairs and Maintenance (Section XIV). 8. Alterations (Section XV). In addition, Jacobs will prepare language and an electronic document to address two new issues not apparent in the Waste Management agreement: • Language that allows for an "opener" once the new transfer station is operational including potential for adjusting the type and amount of contractor compensation. • A simple electronic calculator (in Microsoft Excel) that will be distributed with the Request for Bid (RFB) that calculates the price of each submittal (based on quantities proposed by the County and prices provided by the submitting company). Jacobs will provide support during the RFB process related to questions and answers, preparing addenda, and calculating bid prices on a time and materials basis up to a total of 32 hours at Senior Technical Advisor rate. Assumptions • Services will be procured using a RFB or similar process rather than a Request for Proposal process. • Jacobs will provide comments and proposed language for the sections noted above. All other sections will be the responsibility of the County. • The County will decide on its preferred strategy for each procurement issue as discussed above; additional iterations will be considered out of scope. • No travel to Kittitas County will be required by Jacobs staff. Deliverables • Ideas and options related to the RFB sections outlined in the scope of work. • One draft of language for the RFB sections outlined in the scope of work. • After discussion of County comments on the draft language, one final set of language for the RFB. Task 10: Unplanned/Unanticipated Critical Tasks This task is to ensure that continuous service shall be provide to the County for any known unidentified tasks which may require the services of Jacobs. This task is to provide other consultant services, which are unplanned, urgent, and/or critical to maintaining the project schedule or progress of the work. Jacobs should plan for the following to address this work area: up to 100 hours. Jacobs shall provide services as requested and directed by the County representative. Any work under this task requires specific prior written authorization from the County. Written authorization may be granted only after Jacobs submits both a written scope and cost for the additional work, which is reviewed and specifically negotiated by the County representative.