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DEPARTMENTS THAT PROVIDE DIRECT SERVICES <br />Auditor- Administration <br />The Auditor is responsible for 5 sub-departments; Accounting, Recording, Vehicle <br />Licensing, Elections and Voter Registration. There are 13 employees in the office. During 2018 <br />the accounting staff had 6 full time employees and an intern. The total paid hours for the <br />accounting staff was 113,849 out of 29,934 or 47.860/o, the accounting staff salaries were <br />$350,672 out of $715,589 or 47.86%o; the average of both is 48.43%. After review, it was <br />determined that the County Auditor spends approximately 20o/o of time for administration of the <br />Accounting department with totals $14,846 for allowable salaries and $5,564 for benefits. The <br />operating expenses were distributed by lhe 48.43o/o except for the costs related to other <br />divisions within the office. The totalAuditor's Administration 2018 expenses are $136,898. The <br />amount for the included allowable costs are $31,317. <br />Facilities Maintenance - Motor pool <br />The facilities maintenance expenses for the motor pool was $10,499. The total mileage <br />used by each employee was sorted by each department and was divided by the total miles used <br />for all pool cars to determine the percentage of usage. The 2018 amount of indirect usage for <br />Auditor's Accounting, Human Resource, lnformation Technology and a percentage of County <br />Treasurer is $358. County Auditor Administration and Facilities Maintenance did not have <br />vehicle usage that would be included. <br />Department Percent of <br />total Usage <br />Allocation usage <br />Auditor Accounting <br />I nformation Tech nology <br />County Treasurer <br />Human Resource <br />Total Motor Pool Costs <br />Room <br />Auditor's Accounting <br />Accounting Manager <br />Human Resource <br />Treasurer's Office <br />County Auditor <br />lnformation Services <br />MailRoom <br />.85o/o <br />1.32% <br />150% <br />.33% <br />Square Footage <br />345.00 <br />74.00 <br />916.40 <br />1,892.84 <br />152.10 <br />2,668.00 <br />79.05 <br />100o/o <br />100% <br />58.54% <br />100% <br />Amount <br />Total costs x Percentage <br />of Usage x Allocation <br />Usage <br />89 <br />138 <br />97 <br />35 <br />358 <br />Amount <br />4,755 <br />1,020 <br />12,631 <br />15,969 <br />419 <br />36,773 <br />1,090 <br />$72,657 <br />Facilities Maintenance <br />The facilities maintenance expenses for the Courthouse were $474,537', there was <br />depreciation of capitalized expenses on the building and equipment of $601,296. There were <br />$53,314 excludable costs as these were billable cost to other divisions. The total included <br />allowable costs are $1 ,015,906. The total included allowable costs were divided by the square <br />footage of the Courthouse building. The Courthouse building square footage is 73,707. The <br />total expenses divided by the square footage equals $6.25 per square foot. The allowable <br />included costs for the Facilities Maintenance total $72,657. The following is the breakdown. <br />% allowed <br />100 <br />100 <br />100 <br />61 <br />20 <br />100 <br />100 <br />TOTAL <br />6