2020-2022 WSU 4-H Facility Use Agreement Executed

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Kittitas Valley Event Center, License Agreement KVEC Control Number: KC411-20 WSU Contract Number: 29068 I.D. RESERVATION FEE, PAYMENTS, AND BILLING 1. Reservation Fees are non-refundable and based on the Anticipated Fees (I.C.4) 2. A RESERVATION FEE not to exceed 25% of the Anticipated Fees is due within two (2) weeks of fully executed event agreement. 3. POST BILL: An invoice for the remaining amount due under this agreement each month will be issued at the end of each month. Payment is due within thirty (30) days of receipt of the invoice (see I.DA., Billing and Review of Bilis). 4. BILLING AND REVIEW OF BILLS a. Invoices not paid within 30 days will be charged a late payment penalty of 1 % for every 30 days late. Accounts over 90 days past due are subject to an additional 18% collection charge and will be forwarded to a third -party collection agency. b. All reservation fees are non-refundable. c. Licensee may request, in writing, a review of charges within twenty (20) days of receipt of Final Bill / Invoice. Alter twenty (20) days, charges will not be reviewed until invoice is paid in full. Requests for review must be in writing to be valid. Non -disputed charges shall be paid in accordance with Section I.D.3., above. S. PAYMENT FORMS KVEC will accept University Check, Cash, Visa and MasterCard. Make checks payable to the Kittitas Valley Event Center. 6. TAXES Licensee will be charged applicable Washington State Sales and Use Taxes unless a current State of Washington, Department of Revenue, Sales and Use Tax Division, Exemption Certificate and related account number is on file with KVEC prior to any applicable event. 7. This agreement will not be valid, nor will reservations be guaranteed by KVEC, until it is signed first by the KVEC Director and Licensee agreeing to the overarching terms, and subsequently by the Event Point of Contact for Licensee agreeing to the details regarding specific events. I.E. CANCELLATION OR CHANGES MADE BY LICENSEE 1. KVEC may claim as liquidated damages all Reservation Fees held and money owed on invoices outstanding if Licensee cancels an event according to the timeline posted in I.E.2. Cancellation of this agreement or of any facilities or services must be done in writing. Failure to do so will result in Licensee being billed for the full amount of Anticipated Fees. 2. Licensee agrees to pay as liquidated damages the following amounts for cancelling this agreement. In return, KVEC agrees to hold no further claims against Licensee for said cancellation. Cancellation Date Penalty Within thirty (30) days of start of the event 25% of Anticipated Fees in I.C.4. Within five (5) days of start of 100% of Anticipated Fees in I.C.4. the event I.F. The individuals signing this agreement represent and warrant that they are the duly authorized representatives of the Party they are signing on behalf of as stated in I.B.1, and agree that each party will fulfill all of the commitments agreed to herein. Approval of Agreement: FOR LICENSEE Name:Samuel Schirer Title:Contracts�ecialistt Date: 01/22/2020 Approval of Event: FOR LICENSEE Name: Title: Date: FOR KV ' tJ Namc: K P rt rti I Title: Dire t r. &Alilgs Valley Event Ccnt r Date: a� 4-H personnel decided upon the schedule of events noted in Attachment A. However, official WSU policy precludes 4-H personnel from approving this Agreement by signature. Mr. Schirer's signature shall represent Licensee's approval of this Agreement, and the events scheduled pursuant to this Agreement. Page 3 of 8 Initial for Licenseq. Initial for KVEC:.