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024-Chamber-Roslyn
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01. January
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2020-01-21 10:00 AM - Commissioners' Agenda
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024-Chamber-Roslyn
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Last modified
1/16/2020 1:40:27 PM
Creation date
1/16/2020 1:39:52 PM
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Meeting
Date
1/21/2020
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Supporting documentation
Supplemental fields
Alpha Order
d
Item
Request to Approve the 2020 Lodging Tax Grant Agreements for Special Events and Projects
Order
4
Placement
Consent Agenda
Row ID
59336
Type
Agreement
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Does your organization have,or have you applied for,grant funding from other sources?If not,why not?If yes,please <br />list the funding you have for the project,including any volunteer and in-kind sources in Question 9|Project Budget <br />Overview. <br />Funding sources and amounts which have not yet been secured will be listed separately,in the field(s)directly below. <br />Finally,what changes would occur if the project couldn't be funded? <br />Other Funding *thes your organization have,or have you applied for funding from other sources? <br />E Yes C No <br />Funding for which you have applied but not yet secured <br />Funding Source Amount <br />Brewery $1,000.00 <br />Sponsorships $1,500.00 <br />Funding Shortfalls *Wlat changes would occur if the project couldn't be funded? <br />The changes that would occur if the project could not be funded is reduction in <br />promotion and marketing,and finding less expensive alternatives to event needs <br />such as tenting,glassware,and other event supplies.The savings in these areas <br />would be shifted to promotions and marketing to ensure that the event continues to <br />be successful and draw tourists to Roslyn and the Upper Kittitas County from <br />Western Washington communities.A shift in the type of promotions and marketing <br />would occur as well,most marketing would be shifted toward social media. <br />In Kind Donations <br />Donation of Roslyn Yard -estimated value $1,000 <br />Event sponsorships -$1,500 <br />Chamber resources valued at $1650 -110 hours X 15 <br />Brewery Donations -$1,000 <br />We have increased our event sponsorships and brewery donations goal by 3x YOY <br />with a new dedicated events coordinator that has aggressive goals for this event. <br />With continued growth and the expansion of the event,Lodging Tax is critical to <br />help assist in the growth of the event. <br />2500 character lirrit. <br />Matching Funds 1269.19 <br />Percentage % <br />lliis fidd will auto fill wdh the correct percentage based on your input to budget section below. <br />9|Project Budget Overview <br />Please complete budget for this project/proposal.If your agency operates independently of this project application it may <br />not be necessary to submit the entire agency budget.You must submit a budget which specifically pertains to the <br />projectlevent for which you are requesting funding and adheres to the basic budget format shown below. <br />The budget must include anticipated revenues,expenditures,and any potential profit or loss.For projectslevents which <br />are ongoing for more than one (1)year,please also submit actuals from the previous three (3)years of operations <br />(need not be consecutive)for the project/proposal if applicable. <br />For any claimed in-kind contributions valued at $500 or more and related to marketingladvertising,you must <br />submit verifying documentation which assures the contribution will be provided.For instance,if you are <br />claiming in-kind contributions in the form of advertising match,a binding contract itemizing the matching value and <br />obligating each party must be provided. <br />ATTENTION:In an effort to allow an adequate level of flexibility for all applicants,not all fields in the budget portion are <br />required to be filled before this form is submitted.Providing all applicable data is your responsibility,failure to do <br />so will potentially jeopardize your application's chance for review.
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