Res-2019-197 Small PW Rosters - Laserfiche WebLink

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b) The County shall make a good faith effort to contact at least three (3) of the vendors on the roster to obtain telephone or written quotations from the vendors for the required materials, supplies, or equipment; c) The County shall not share telephone or written quotations received from one vendor with other vendors soliciting for the bid to provide the materials, supplies, or equipment; d) A written record shall be made by the County of each vendor's bid on the material, supplies, or equipment, and of any conditions imposed on the bid by such vendor; 4. Determining the Lowest Responsible Bidder. The County shall purchase the materials, supplies, or equipment from the lowest responsible bidder, provided that whenever there is reason to believe that the lowest acceptable bid is not the best price obtainable, all bids may be rejected and the County may call for new bids. 5. Award. All of the bids or quotations shall be collected by the County. The County shall create a written record of all bids or quotations received, which shall be made open to public inspection or telephone inquiry after the award of the contract. Any contract awarded under this subsection need not be advertised. a) The County shall then present all bids or quotations and their recommendation for award of the contract to the Board of County Commissioners. The Board of County Commissioners shall consider all bids or quotations received, determine the lowest responsible bidder, and award the contract; or b) If the Board of County Commissioners delegates the authority to award bids to a County department or office for materials, supplies, or equipment, the County department or office shall have the authority to award contracts without Board of County Commissioners' approval, provided that the Board of County Commissioners shall ratify the bid award approval at the next scheduled Board of County Commissioners' meeting by means of the consent agenda. For materials, supplies, or equipment costing more than the authorized amount, the Board of County Commissioners shall award all vendor contracts. 6 . Posting. A list of all contracts awarded under these procedures shall be posted at County main administrative offices once every two months. The list shall contain the name of the vendor awarded the contract, the amount of the contract, a brief description of the items purchased, and the date it was awarded. Section 6. Cooperative Purchasing. The County encourages and authorizes staff to consider the use of lawful cooperative purchasing arrangements, or "piggybacking," as an alternative to the competitive bidding process set forth in this resolution, if it would result in better pricing and/or a more efficient use of staff time and resources, so long as any cooperative purchasing arrangement complies with the County's internal policies, as well as any other applicable local, state, or federal bidding or purchasing laws. Page 6 of7