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LT-2019-018 Roslyn Mtn Ale Festival
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2019-02-19 10:00 AM - Commissioners' Agenda
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LT-2019-018 Roslyn Mtn Ale Festival
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Last modified
8/1/2019 11:38:34 AM
Creation date
8/1/2019 11:37:08 AM
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Meeting
Date
2/19/2019
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Fully Executed Version
Supplemental fields
Alpha Order
s
Item
Request to Approve the 2019 Lodging Tax Grant Agreements for Special Events and Projects
Order
19
Placement
Consent Agenda
Row ID
51515
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list the funding you have for the project, including any volunteer and in-kind sources in Question 91 Project Budget <br />Overview. <br />Funding sources and amounts which have not yet been secured \Nill be listed separately, in the field(s) directly below. <br />Finally, what changes 1MJuld occur if the project couldn't be funded? <br />Other Funding * Cbes your organization have, or have you applied for funding from other sources? <br />r-Yes (' No <br />Funding for which you have applied but not yet secured <br />Funding Source Amount <br />Event Sponsorships $ 500.00 <br />Brewery Donations $ 300.00 <br />Funding Shortfalls * Wiat changes would occur if the project couldn't be funded? <br />Matching Funds <br />Percentage <br />The changes that 1MJuld occur if the project could not be funded is reduction in <br />promotion and marketing, and finding less expensive alternatives to event needs <br />such as tenting, glassware, and other event supplies. The savings in these areas <br />1MJuld be shifted to promotions and marketing to ensure that the event continues to <br />be successful and draw tourists to Roslyn and the Upper Kittitas County from <br />Western Washington communities. A shift in the type of promotions and marketing <br />IMJUld occur as well, most marketing 1MJuld be shifted toward social media. <br />In Kind Donations <br />-Donation of Roslyn Yard -estimated value $1,000 <br />-Event sponsorships -$500 <br />-Around 85 volunteer hours estimated at 28.89 per hour -2455.65 <br />-Estimated Chamber resources valued at $1650 -110 hours X 15 - <br />-Brewery Donations -$300 <br />With the exception of sponsorships and brewery partnerships, all other funding and <br />partnerships have been secured. <br />With continued growth and the expansion of the event, Lodging Tax is critical to <br />help assist in the growth of the event. <br />2500 character linit. <br />1374.01 <br />% <br />This field will auto fill w ~h the correct percentage based on your input to budget section below , <br />91 Project Budget Overview <br />Please complete budget for this project/proposal. If your agency operates independently of this project application it may <br />not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the <br />project/event for which you are requesting funding and adheres to the basic budget format shown below. <br />The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which <br />are ongoing for more than one ( 1) year, please also submit actuals from the previous three (3) years of operations <br />(need not be consecutive) for the project/proposal if applicable. <br />For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must <br />submit verifying documentation which assures the contribution will be provided. For instance, if you are <br />claiming in-kind contributions in the form of advertising match, a binding contract itemizing the matching value and <br />obligating each party must be provided. <br />ATTENTION: In an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are <br />required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do <br />so will potentially jeopardize your application's chance for review.
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